Office Administrator and Operations Coordinator

Placements24; Noord-Kaap; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Remote-friendly role

Generous annual leave

Regular team events

Job summary

Placements24 is seeking an energetic Office Administrator and Operations Coordinator to support daily operations in Kimberley, Northern Cape. The role blends administrative duties with practical operations, including vendor management, office supplies, and onboarding new hires, to keep the workplace efficient and welcoming.

You will collaborate with teams, organize events, arrange travel, and maintain records, while upholding office policies and contributing to a positive company culture within

Qualifications

• High school diploma or equivalent; further admin education is a plus.
• Proactive problem-solver with strong organizational abilities.
• Experience with vendor management and basic budgeting is advantageous.
• Excellent written and verbal communication skills.

Responsibilities

• Manage day-to-day office operations and create an efficient work environment.
• Oversee inventory of office supplies and equipment; place orders as needed.
• Coordinate travel, events, onboarding, and visitor management.
• Liaise with building management and external service providers.
• Maintain filing systems and office databases; support multiple departments.

Skills

Organizational skills

Time management

Microsoft Office

Communication skills

Multitasking

Vendor management

Budgeting

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a flourishing technology startup in Kimberley, Northern Cape , is actively seeking an energetic and detail-oriented Office Administrator and Operations Coordinator. This dual-faceted role is integral to maintaining the operational efficiency of our dynamic workplace. You will be the go-to person for a variety of tasks, from managing office supplies and coordinating vendor relationships to supporting team events and ensuring a welcoming environment for employees and visitors. The ideal candidate will be a proactive problem-solver, adept at handling diverse responsibilities with enthusiasm and precision. This is a unique opportunity to grow within a fast-paced industry and contribute directly to the company's success in the Northern Cape . We are looking for an individual who is passionate about creating an organized and productive atmosphere, fostering a positive company culture. Your contributions will be highly valued as you help shape the operational backbone of our innovative enterprise. This position requires a blend of administrative prowess and a keen operational mindset, ensuring all aspects of the office run seamlessly. Join us in building something extraordinary from the ground up in Kimberley .

Key Responsibilities

• Manage day-to-day office operations, ensuring a smooth and efficient working environment.
• Oversee inventory of office supplies, equipment, and furnishings, placing orders as needed.
• Serve as the primary point of contact for building management and external service providers (e.g., cleaning, maintenance, IT support).
• Coordinate travel arrangements, including flights, accommodation, and transportation for staff.
• Organize and plan company events, team-building activities, and client meetings.
• Assist with onboarding new employees, ensuring they have the necessary resources and information.
• Manage office mail, courier services, and correspondence.
• Maintain office databases and filing systems, ensuring accuracy and accessibility.
• Implement and maintain office policies and procedures.
• Provide general administrative support to various departments as needed.

Requirements

• Previous experience in office administration or operations coordination is essential.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• A proactive and problem-solving attitude.
• Experience with vendor management and basic budgeting is a plus.
• High school diploma or equivalent; further education in administration or a related field is beneficial.
• Ability to work independently and as part of a team.
• A positive and professional demeanor.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package, including medical aid and a provident fund.
• This role provides significant opportunities for professional development and the chance to gain diverse experience within a growing company.
• We foster a collaborative and inclusive work environment that values employee contributions.
• Being a remote-friendly role allows for flexibility.
• The company is committed to work-life balance and offers generous annual leave.
• You will be part of a vibrant team and have the chance to contribute to a unique company culture in Kimberley .
• Opportunities for growth into more specialized operational roles are available.
• Enjoy a dynamic work setting with regular team events and professional development workshops.
• We provide access to modern office technology and a supportive management team dedicated to your success.