Administrative Operations Lead

Placements24; Noord-Kaap; Hybrid; ZAR 550,000 - 750,000; Full time

Benefits offered by this job

Performance incentives

Fully remote

Medical aid

Retirement benefits

Professional development

Remote work culture

Job summary

Placements24 is seeking an experienced Administrative Operations Lead to manage remote administrative functions for a Kimberley-area company. The role focuses on optimizing daily operations, supporting teams and leadership, and shaping administrative processes in a remote setting.

The ideal candidate has strong organizational, communication, and digital skills, plus experience with cloud-based tools (Microsoft 365, Google Workspace, Zoom, Slack) and budget/vendor coordination.

Qualifications

• Significant experience in administrative management or operations leadership.
• Proven ability to manage operations and lead teams virtually.
• Strong written and verbal communication suitable for remote work.
• Proficiency with cloud-based productivity tools (Microsoft 365, Google Workspace, Zoom, Slack).

Responsibilities

• Oversee and manage all aspects of remote administrative operations.
• Develop, implement, and refine administrative policies and procedures for a virtual environment.
• Manage digital calendars, schedule virtual meetings, and coordinate online events.
• Prepare and manage administrative documentation, reports, and presentations using cloud tools.
• Ensure efficient communication flow across remote teams and with external stakeholders.
• Manage digital filing systems and databases, ensuring data integrity.
• Oversee procurement and distribution of remote work equipment and supplies.
• Coordinate with IT and HR to support remote employees.
• Drive process improvements to enhance administrative efficiency remotely.
• Handle sensitive information with discretion and confidentiality.

Skills

Administrative management

Remote work experience

Virtual leadership

Cloud-based tools

Communication skills

Education

Bachelor’s degree in Business Administration

Tools

Microsoft 365

Google Workspace

Zoom

Slack

Job description

About the Role

Our client, a forward-thinking company operating in Kimberley, is looking for an experienced Administrative Operations Lead to manage and optimize their administrative functions from a remote capacity. This role is crucial for ensuring the efficiency and effectiveness of daily operations, providing essential support to teams and leadership. The ideal candidate will be a proactive, highly organized, and detail-oriented professional with a proven track record in administrative management and a strong ability to work autonomously in a remote setting. This is a fantastic opportunity to shape administrative processes for a growing organization in the Northern Cape.

Key Responsibilities

• Oversee and manage all aspects of remote administrative operations.
• Develop, implement, and refine administrative policies and procedures for a virtual environment.
• Manage digital calendars, schedule virtual meetings, and coordinate online events.
• Prepare and manage administrative documentation, reports, and presentations using cloud-based tools.
• Ensure efficient communication flow across remote teams and with external stakeholders.
• Manage digital filing systems and databases, ensuring data integrity and accessibility.
• Oversee procurement and distribution of necessary remote work equipment and supplies.
• Liaise with IT and HR to support remote employees and operational needs.
• Drive process improvements to enhance administrative efficiency in a remote setting.
• Handle sensitive information with the utmost discretion and confidentiality.

Requirements

• Significant experience in an administrative management or operations lead role, with a strong preference for remote work experience.
• Proven ability to manage operations and lead teams virtually.
• Expertise in cloud-based productivity and collaboration tools (e.g., Microsoft 365, Google Workspace, Zoom, Slack).
• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills suitable for a remote context.
• High level of digital literacy and comfort with technology.
• Ability to work independently, proactively, and meet deadlines in a remote environment.
• A Bachelor's degree in Business Administration or a related field is highly valued.
• Experience with budget management and vendor coordination is a plus.
• Familiarity with the Northern Cape business environment is beneficial.

Benefits

• Competitive salary and performance incentives.
• Fully remote position, offering significant work-life flexibility.
• Comprehensive medical aid and retirement benefits.
• Opportunities for professional development and continuous learning.
• A supportive and innovative remote work culture.