Senior Office Assistant

Placements24; Noord-Kaap; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Career growth opportunities

Collaborative culture

Job summary

Placements24 seeks a Senior Office Assistant to provide comprehensive support in our Kimberley office. You will manage correspondence, maintain records, and assist with events and special projects. This is a full-time, in-office role designed for detail-oriented professionals who excel in a supportive administrative environment.

The role emphasizes organization, confidentiality, and proactive support for staff and management, with opportunities for growth within the administrative field.

Qualifications

• 3–5 years of experience as an Office Assistant or similar role.
• Excellent organizational skills and keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and manage time in a busy office.
• Proactive and supportive attitude towards colleagues and operations.

Responsibilities

• Manage office correspondence, including mail, email, and phone communications, prioritizing and disseminating information.
• Maintain accurate and organized filing systems, both physical and digital, ensuring confidentiality.
• Coordinate meeting schedules, prepare meeting materials, and take minutes when required.
• Assist with travel arrangements, including booking flights, accommodation, and ground transportation.
• Provide general administrative support to staff and management, including data entry and document creation.
• Support the planning and execution of office events and special projects.

Skills

Organizational skills

Communication skills

Multi-tasking

MS Office proficiency

Time management

Tools

Microsoft Office

Job description

About the Role

Our client is seeking an experienced and highly efficient Senior Office Assistant to provide comprehensive support within their Kimberley office. This role is vital for ensuring the smooth day-to-day functioning of the office, supporting staff, and maintaining administrative standards. You will handle a variety of tasks, from managing correspondence and records to assisting with event coordination and special projects. This is a perfect opportunity for a detail-oriented professional looking to contribute significantly in a supportive office environment.

Key Responsibilities

• Manage office correspondence, including mail, email, and phone communications, prioritizing and disseminating information.
• Maintain accurate and organized filing systems, both physical and digital, ensuring confidentiality.
• Coordinate meeting schedules, prepare meeting materials, and take minutes when required.
• Assist with travel arrangements, including booking flights, accommodation, and ground transportation.
• Provide general administrative support to staff and management, including data entry and document creation.
• Support the planning and execution of office events and special projects.

Requirements

• Minimum of 3-5 years of experience as an Office Assistant or in a similar administrative role.
• Exceptional organizational skills and a strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to multitask, prioritize effectively, and manage time efficiently in a busy office.
• A proactive and helpful attitude towards supporting colleagues and office operations.

Benefits

• Competitive salary, acknowledging your experience and skills.
• Full-time, in-office position within our Kimberley location.
• Comprehensive health insurance and retirement plan options.
• Opportunities for professional growth and skill development within the administrative field.
• A positive and collaborative workplace culture that values teamwork and efficiency.