Office Administrator and Coordinator

Placements24; Graafwater; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Work-life balance

Job summary

Placements24 is seeking an Office Administrator and Coordinator in Paarl, Western Cape, ZA. The role focuses on day-to-day office operations, supporting the team, and maintaining an efficient, welcoming environment.

The ideal candidate is highly organized with excellent communication and interpersonal skills, capable of managing multiple priorities while working independently or with a team. This position offers growth within a supportive culture and exposure to diverse business operations.

Qualifications

• Previous experience in an administrative or office coordination role is essential.
• Strong organizational and time-management skills to prioritize tasks.
• Excellent communication and interpersonal skills with a friendly professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of accuracy and attention to detail in all tasks.

Responsibilities

• Manage general administration including reception duties, mail handling, and maintaining a tidy environment.
• Coordinate office activities and operations for efficiency and policy compliance.
• Manage office supplies inventory and stock levels.
• Schedule and coordinate meetings, appointments, and staff travel.
• Be the first point of contact for visitors and clients with a professional welcome.
• Maintain and update office records, databases, and filing systems.
• Assist with preparation of reports, presentations, and documents.
• Process incoming/outgoing mail and correspondence promptly.
• Support staff with administrative tasks to ensure smooth workflow in Paarl.
• Coordinate liaising with IT for office equipment maintenance.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Independent / team collaboration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a growing firm with a strong presence in Paarl, Western Cape, ZA, is seeking a motivated and detail-oriented Office Administrator and Coordinator. This role is central to ensuring the efficient day-to-day operations of the office. You will be responsible for a broad range of administrative tasks, providing essential support to the team and contributing to a positive and productive work environment. The ideal candidate will be a natural organizer, possess excellent interpersonal skills, and be adept at managing multiple priorities simultaneously. If you are looking for a challenging and rewarding role in Paarl, Western Cape, ZA, where you can take ownership and make a tangible difference, this is an excellent opportunity. We are committed to fostering a supportive culture where administrative professionals can thrive and grow.

Key Responsibilities

• Manage the general administration of the office, including reception duties, mail handling, and maintaining a tidy and welcoming environment.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage office supplies inventory, ordering as needed and ensuring optimal stock levels.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Act as the first point of contact for visitors and clients, providing a professional and helpful introduction to the company.
• Maintain and update office records, databases, and filing systems (both electronic and physical).
• Assist with the preparation of reports, presentations, and other documents.
• Process incoming and outgoing mail and correspondence accurately and promptly.
• Support staff with various administrative tasks, ensuring smooth workflow and operational continuity in Paarl, Western Cape, ZA.
• Manage office equipment maintenance and liaise with IT support as required.

Requirements

• Previous experience in an administrative or office coordination role is essential.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of accuracy and attention to detail in all tasks.
• Ability to work independently and collaboratively within a team.
• Experience in a client-facing role is a plus.
• Familiarity with general office procedures and administrative best practices.
• Understanding of the local Western Cape, ZA business environment is beneficial.
• A proactive and resourceful approach to problem-solving.

Benefits

Our client offers a competitive compensation package and a supportive work environment. This role provides opportunities for professional development and exposure to various aspects of the business operations in Paarl. Employees benefit from a collaborative team culture, a commitment to work-life balance, and the chance to grow within a reputable organization. Join our client and contribute to their ongoing success in Paarl, Western Cape, ZA.