Office Administrator and Operations Coordinator

Placements24; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary based on experience

Cape Town location

Comprehensive benefits package

Growth opportunities

Job summary

Placements24 is seeking an proactive Office Administrator and Operations Coordinator for our Cape Town office. This role focuses on keeping daily operations smooth, supporting a dynamic team and maintaining an organized, welcoming workspace in a professional setting.

The ideal candidate will be highly organised, detail oriented and capable of multitasking across administrative duties while partnering with the HR and facilities teams to ensure efficient operations in Cape Town, Western Cape.

Qualifications

• Proven experience in office administration or similar role.
• Excellent organisational and time management abilities.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Word, Excel, Outlook and general computer literacy.

Responsibilities

• Oversee daily office operations and maintain a well-organised workspace.
• Manage mail, couriers and deliveries with an efficient system.
• Handle general admin tasks including filing, data entry, copying and scanning.
• Greet visitors, answer phones and direct inquiries to appropriate personnel.
• Maintain office supplies and stock levels, placing orders as needed.
• Arrange internal and external meetings and prepare rooms and materials.
• Assist with staff travel arrangements and bookings.
• Manage vendor relationships for services and office equipment.
• Support HR with onboarding and staff records.

Skills

Organisational skills

Communication

Time management

Teamwork

Attention to detail

Proactive problem-solving

Tools

Microsoft Office Suite

Job description

About the Role

Our client is a thriving enterprise seeking a dedicated Office Administrator and Operations Coordinator for their **Cape Town** office. This role is central to maintaining the efficiency and smooth functioning of daily operations within a bustling professional environment. The ideal candidate will possess a keen eye for detail, excellent organizational skills, and a proactive approach to problem-solving. This position offers a fantastic opportunity to be involved in various aspects of office management and administrative support, contributing directly to the company's success in the beautiful city of **Cape Town**, Western Cape. We are looking for an individual who is passionate about creating an organized and welcoming workspace and is committed to supporting a dynamic team.

Key Responsibilities

• Oversee daily office operations, ensuring a well-organized and functional workspace.
• Manage incoming and outgoing mail, couriers, and deliveries, maintaining an efficient system.
• Handle general administrative tasks, including filing, data entry, photocopying, and scanning.
• Greet visitors, answer phones, and direct inquiries to the appropriate personnel.
• Maintain office supplies inventory, placing orders and managing stock levels to ensure availability.
• Coordinate and schedule internal and external meetings, preparing meeting rooms and necessary materials.
• Assist with travel arrangements for staff, including booking flights, accommodation, and transportation.
• Manage vendor relationships, such as cleaning services, maintenance, and office equipment suppliers.
• Support the HR department with administrative tasks, such as onboarding new employees and maintaining employee records.
• Ensure office equipment is well-maintained and functional, arranging for repairs when necessary.
• Assist in organising company events and team-building activities.
• Maintain the company's filing system, both physical and digital, ensuring easy accessibility of documents.

Requirements

• Proven experience in office administration or a similar role, ideally within **Cape Town**.
• Strong organisational and time management skills, with the ability to multitask effectively.
• Excellent communication and interpersonal skills, with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• A proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy in all tasks.
• Experience in managing office supplies and vendor relations is advantageous.
• Understanding of office procedures and administrative best practices.
• Familiarity with the local business environment in **Cape Town**, Western Cape.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work in a vibrant and dynamic company located in **Cape Town**.
• Comprehensive employee benefits package.
• Supportive work environment with opportunities for professional growth.
• Contribution to the smooth operation of a key business hub.
• Regular team engagement activities.