Office Coordinator

Placements24; LegKraal Gate; Hybrid; ZAR 180,000 - 340,000; Full time

Benefits offered by this job

Hybrid work arrangement that supports

Competitive salary

Comprehensive benefits package

Opportunities for professional growth

Supportive culture

Job summary

Placements24 is seeking a highly organized Office Coordinator in Mahikeng, North West. You’ll oversee daily operations, manage supplies, coordinate meetings, and liaise with vendors while maintaining a welcoming reception.

The role blends on-site collaboration with remote flexibility in a hybrid work model, and offers growth opportunities within a supportive team. Ideal candidates have strong communication, meticulous organization, and proficiency with Microsoft Office.

Qualifications

• Proven experience in office administration, coordination, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Ability to multitask and manage time effectively in a dynamic environment.
• Experience with managing office supplies and vendor relationships.

Responsibilities

• Oversee daily office operations, ensuring a productive and organized work environment.
• Manage inventory of office supplies and equipment, placing orders as needed.
• Schedule and coordinate internal and external meetings and appointments.
• Act as the primary point of contact for office-related inquiries from staff and external parties.
• Liaise with building management and service providers for maintenance and repairs.
• Maintain and update company records, databases, and the filing system.
• Greet visitors and manage reception duties in a professional and welcoming manner.
• Assist with travel arrangements for staff members.
• Support the HR department with administrative tasks related to employee onboarding.
• Implement and maintain office procedures and policies.

Skills

Communication

Organization

Time management

Multitasking

Vendor management

Customer service

Education

Office administration certificate

Tools

Microsoft Office

Job description

About the Role

Our client, a progressive business operating in Mahikeng, North West, is looking for a highly organized and proactive Office Coordinator. This role is essential for maintaining the operational efficiency and smooth running of the office environment. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating schedules, liaising with vendors, and ensuring a welcoming and functional workspace for all staff and visitors. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a keen eye for detail. This is a great opportunity to contribute to a growing company and enhance your administrative skills. The role embraces a hybrid work model, offering a blend of on-site collaboration and remote flexibility.

Key Responsibilities

• Oversee daily office operations, ensuring a productive and organized work environment.
• Manage inventory of office supplies and equipment, placing orders as needed.
• Schedule and coordinate internal and external meetings and appointments.
• Act as the primary point of contact for office-related inquiries from staff and external parties.
• Liaise with building management and service providers for maintenance and repairs.
• Maintain and update company records, databases, and the filing system.
• Greet visitors and manage reception duties in a professional and welcoming manner.
• Assist with travel arrangements for staff members.
• Support the HR department with administrative tasks related to employee onboarding.
• Implement and maintain office procedures and policies.

Requirements

• Proven experience in an office administration, coordination, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Ability to multitask and manage time effectively in a dynamic environment.
• Experience with managing office supplies and vendor relationships.
• Professional demeanor and customer-service orientation.
• Ability to work effectively both independently and as part of a team.
• Familiarity with office equipment and basic IT troubleshooting is a plus.
• A relevant certificate in office administration or management is advantageous.

Benefits

• Competitive salary
• Comprehensive benefits package
• Hybrid work arrangement that supports work-life balance
• Opportunities for professional growth and development
• Supportive culture