Office Administrator and Facilities Coordinator

Placements24; Centurion; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Paid annual leave

On-site Centurion

Professional development

Statutory benefits

Job summary

Placements24 in Centurion, Gauteng, is seeking an experienced Office Administrator and Facilities Coordinator to oversee day-to-day operations and maintain a safe, welcoming workspace.

This on-site role requires strong organizational skills, proactive problem solving, and the ability to manage maintenance, supplies, events, and HR administrative tasks. Join a well-established team in Centurion.

Qualifications

• Proven experience in office administration and facilities coordination.
• Ability to manage multiple tasks in a busy office environment.
• Strong knowledge of health and safety regulations.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee daily office operations, including reception, mail, and admin tasks.
• Coordinate and manage office supplies inventory and stock levels.
• Act as primary contact for facilities management: maintenance, cleaning, security.
• Liaise with vendors and contractors to schedule maintenance work.
• Organize company events and HR onboarding tasks.
• Maintain office policies and handle inquiries from staff and visitors.

Skills

Office admin

Facilities coord

Multitasking

Health & safety

MS Office

Vendor mgmt

Communication

Team player

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a thriving enterprise situated in the heart of Centurion, Gauteng , is actively seeking a highly motivated and experienced Office Administrator and Facilities Coordinator. This critical on-site role is responsible for ensuring the smooth day-to-day operations of the office environment and overseeing the maintenance and management of company facilities. The successful candidate will be a key player in creating a productive, safe, and welcoming workplace for all employees and visitors. We are looking for an individual with exceptional organizational skills, a proactive approach to problem-solving, and a strong commitment to excellence. This is an excellent opportunity to contribute significantly to a well-established organization in Centurion .

Key Responsibilities

• Oversee the daily operations of the office, including managing reception, mail services, and general administrative tasks.
• Coordinate and manage office supplies inventory, ordering stock as needed to ensure adequate availability.
• Act as the primary point of contact for facilities management, including maintenance, repairs, cleaning, and security.
• Liaise with vendors, contractors, and service providers to schedule and oversee maintenance work.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Manage office equipment, ensuring it is in good working order and coordinating repairs or replacements.
• Assist in organizing company events, meetings, and functions, including logistical arrangements.
• Support HR functions with administrative tasks such as onboarding paperwork and employee record management.
• Implement and maintain office policies and procedures.
• Handle inquiries from employees and visitors, providing timely and accurate information.

Requirements

• Proven experience in office administration and facilities coordination, preferably in a corporate setting.
• Demonstrated ability to manage multiple tasks and prioritize effectively in a busy office environment.
• Strong understanding of facilities maintenance, health, and safety regulations.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• Experience in vendor management and contract negotiation is a plus.
• Must be based in or able to reliably commute to Centurion, Gauteng .
• Commitment to maintaining a professional and efficient office space.

Benefits

• Competitive salary commensurate with experience and qualifications.
• Opportunity to take ownership of office operations and contribute to a positive work environment.
• Exposure to various aspects of business operations within a dynamic company.
• Paid annual leave and statutory benefits.
• A stable and supportive workplace in Centurion, Gauteng .
• Potential for professional development and growth within the organization.