Administrative Coordinator - Client Relations

Placements24; Cape Town; Hybrid; ZAR 240,000 - 320,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Professional growth opportunities

Job summary

WhatJobs Direct in Cape Town seeks an Administrative Coordinator to support operations, manage schedules, and handle data and communications. This hybrid role combines in-office collaboration with remote flexibility, offering exposure to multiple departments and process improvement opportunities.

The successful candidate will be highly organized, detail-oriented, and able to balance independent work with teamwork in a dynamic environment.

Qualifications

• Must be highly organized with excellent multitasking abilities.
• Strong written and verbal communication skills in English.
• Ability to work effectively both independently and as part of a team.
• Experience with CRM systems is a plus.
• Professional attitude with strong interpersonal skills.

Responsibilities

• Manage and coordinate administrative tasks, ensuring timely and accurate completion.
• Schedule meetings, appointments, and manage calendars for key personnel.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update databases and filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Process expense reports and manage office supplies inventory.
• Support project teams with administrative tasks and data collection.
• Ensure a professional and welcoming reception experience for visitors (when in office).
• Adhere to company policies and procedures, ensuring compliance and efficiency.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Teamwork

Tools

Microsoft Office Suite

CRM systems

Job description

About the Role

Our client, WhatJobs Direct, is looking for a detail-oriented and proactive Administrative Coordinator to manage essential administrative functions from their offices in Cape Town . This role will be a hybrid position, offering a blend of in-office collaboration and remote flexibility. The ideal candidate will excel at supporting departmental operations, managing client interactions, and ensuring the efficient flow of information within the organization. You will be responsible for a variety of tasks, ranging from scheduling and correspondence to data management and basic project support. This position requires a professional demeanor, strong communication skills, and the ability to adapt to a dynamic work environment. If you are a highly organized individual with a passion for administrative excellence and are seeking a role that combines structure with flexibility, this opportunity in Cape Town is ideal for you.

Key Responsibilities

• Manage and coordinate administrative tasks, ensuring timely and accurate completion.
• Schedule meetings, appointments, and manage calendars for key personnel.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update databases and filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Process expense reports and manage office supplies inventory.
• Support project teams with administrative tasks and data collection.
• Ensure a professional and welcoming reception experience for visitors (when in office).
• Adhere to company policies and procedures, ensuring compliance and efficiency.

Requirements

• Previous experience in an administrative or coordination role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills in English.
• Ability to work effectively both independently and as part of a team.
• Experience with CRM systems is a plus.
• A keen eye for detail and commitment to accuracy.
• Professional attitude and strong interpersonal skills.
• Ability to manage time effectively and meet deadlines.
• Must be able to work from the Cape Town office at least 2-3 days per week.

Benefits

• This role offers a competitive annual salary and the opportunity to work in a hybrid model, providing a healthy work-life balance.
• Our client provides a supportive work environment with opportunities for professional growth and development.
• You will gain exposure to various facets of business operations and contribute to the success of a reputable organization.
• The position comes with standard employee benefits and the chance to be part of a dedicated team in vibrant Cape Town .
• Join us and grow your career in a stimulating and collaborative setting.