Administrative Operations Specialist

Placements24; Mossel Bay; On-site; ZAR 260,000 - 380,000; Full time

Benefits offered by this job

Competitive salary package

Medical aid

Retirement fund

Professional development

Job summary

Placements24 is seeking an Administrative Operations Specialist for their Mossel Bay office. The role focuses on coordinating daily administrative tasks, supporting multiple departments, and maintaining organized records.

You will manage calendars, prepare documents, and assist with onboarding and events in a fast-paced coastal business environment. The ideal candidate has strong organizational and communication skills, with at least three years of relevant experience and a proactive,

Qualifications

• Minimum 3 years in administrative or operations support.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication abilities.

Responsibilities

• Manage and coordinate a range of administrative tasks to support daily operations.
• Assist in scheduling meetings, appointments, and managing calendars for team members.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain and organize filing systems for efficient record retrieval.
• Monitor and manage office supplies inventory.
• Assist with travel arrangements and expense processing.
• Serve as a point of contact for internal inquiries.
• Coordinate with external vendors for office-related needs.
• Support onboarding of new employees with administrative tasks.
• Organise and assist in company events or functions.
• Update databases and company records accurately.

Skills

Excellent organisational skills

Strong written and verbalcommunication

Multi-tasking and prioritisation

Proactive and self-motivated

Teamwork and collaboration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Operations Specialist to join their team in Mossel Bay, Western Cape . This role is crucial for ensuring the smooth and efficient execution of daily administrative tasks and supporting operational effectiveness. The ideal candidate will possess excellent attention to detail, strong communication skills, and the ability to manage multiple priorities effectively. You will play a key role in supporting various departments, coordinating resources, and maintaining organized records. This is an excellent opportunity for an individual with a solid administrative background looking to contribute to a dynamic business environment. We are committed to providing a supportive and professional workplace where employees can grow and excel. The Administrative Operations Specialist will be instrumental in maintaining high standards of operational support, enabling the company to achieve its business objectives within the beautiful coastal setting of Mossel Bay . Your contribution will ensure seamless day-to-day functioning and contribute to overall organizational efficiency.

Key Responsibilities

• Manage and coordinate a range of administrative tasks to support daily operations.
• Assist in scheduling meetings, appointments, and managing calendars for team members.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain and organize electronic and physical filing systems for efficient record retrieval.
• Monitor and manage office supplies inventory, ensuring adequate stock levels.
• Assist with travel arrangements and the processing of expense reports.
• Serve as a point of contact for internal inquiries and provide information as needed.
• Coordinate with external vendors and service providers for office-related needs.
• Support the onboarding process for new employees with administrative tasks.
• Assist in the organization and execution of company events or functions.
• Ensure the office environment is well-maintained and functional.
• Process incoming and outgoing mail, packages, and deliveries efficiently.
• Liaise with IT support to resolve basic hardware and software issues.
• Update and maintain various databases and company records accurately.
• Provide support on special administrative projects as assigned by management.

Requirements

• Minimum of 3 years of experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication abilities.
• Ability to multitask, prioritize effectively, and manage time efficiently.
• A proactive and self-motivated approach to work.
• Ability to work both independently and collaboratively within a team.
• Experience using office equipment such as printers, scanners, and copiers.
• Familiarity with database management systems is advantageous.
• A positive and professional demeanor.
• Capacity to handle sensitive information with discretion.
• Prior experience working in the Western Cape region, specifically in or near Mossel Bay , is beneficial.
• Demonstrated ability to adapt to new processes and technologies.
• Basic understanding of operational workflows in a business setting.

Benefits

• Competitive salary package reflective of skills and experience.
• Medical aid and retirement fund options.
• Opportunities for professional development and training.
• A stable and supportive work environment.
• Paid time off in accordance with company policy.
• Employee wellness programs.
• Proximity to beautiful coastal areas in Mossel Bay .
• A team-focused culture encouraging collaboration.
• Potential for career progression within the organization.
• Exposure to diverse business operations.