Office Administrator and Facilities Coordinator

Placements24; Soweto; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work arrangement

Provident fund

Professional development opportunities

Supportive work environment

Job summary

Placements24 is seeking a proactive Office Administrator and Facilities Coordinator to manage administrative tasks and oversee the maintenance of premises in Soweto, Gauteng. The role ensures a productive, organized, and safe working environment with a hands-on approach to problem-solving.

This hybrid position combines on-site responsibilities with remote flexibility, handling supplies, vendor coordination, mail, reception, and staff support to drive operational efficiency and service quality.

Qualifications

• Experience in office administration or facilities coordination.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Ability to work independently and proactively address issues.
• Attention to detail and a commitment to high standards.
• Willingness to work on-site in Soweto on designated days.

Responsibilities

• Oversee the day-to-day administrative operations of the office.
• Coordinate maintenance and repair of office equipment and facilities.
• Manage office supplies inventory and stock levels.
• Act as primary contact for facilities-related issues and vendors.
• Ensure a clean, organized, and safe office environment.
• Handle mail, packages, and general correspondence.
• Greet visitors and manage the reception area during designated times.
• Assist staff with administrative queries and support.
• Schedule meetings and manage conference room bookings.
• Support implementation of office policies and procedures.

Skills

Organizational skills

Communication

Time management

Multitasking

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is looking for a proactive and detail-oriented Office Administrator and Facilities Coordinator to manage the administrative functions and oversee the maintenance of their premises in Soweto, Gauteng. This role is crucial for ensuring a productive, organized, and safe working environment for all employees. You will be responsible for a wide range of duties, including managing office supplies, coordinating maintenance and repairs, supporting staff with administrative needs, and acting as a point of contact for vendors. The successful candidate will possess excellent organizational skills, strong communication abilities, and a hands-on approach to problem-solving. This hybrid position allows for a balanced work schedule, combining on-site responsibilities with remote flexibility. Join our client in Soweto and play a key role in their operational efficiency.

Key Responsibilities

• Oversee the day-to-day administrative operations of the office.
• Manage office supplies inventory, ordering and maintaining stock levels.
• Coordinate the maintenance and repair of office equipment and facilities.
• Act as the primary point of contact for facilities-related issues and vendors.
• Ensure the office environment is clean, organized, and safe.
• Handle incoming and outgoing mail, packages, and general correspondence.
• Answer phones, greet visitors, and manage the reception area during designated times.
• Assist employees with administrative queries and support.
• Schedule meetings and manage conference room bookings.
• Support the implementation of office policies and procedures.

Requirements

• Proven experience in office administration or facilities coordination.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Ability to work independently and proactively address issues.
• Attention to detail and a commitment to maintaining a high standard of work.
• Basic understanding of facilities management principles is a plus.
• Ability to coordinate with external service providers.
• Must be willing to work on-site in Soweto on designated days.
• A positive and helpful attitude is essential.

Benefits

• Competitive annual salary commensurate with your experience.
• Hybrid work arrangement offering flexibility in your schedule.
• Opportunities for professional development and learning new skills.
• Be part of a dedicated team contributing to the operations in Soweto.
• Contribution to a provident fund.
• Supportive work environment.