Administrative Coordinator - Facilities

Placements24; Randburg; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

provident fund contributions

Professional development opportunities

Supportive team atmosphere

Job summary

Placements24 is seeking anAdministrative Coordinator to oversee facilities and general office administration at our Randburg, Gauteng office. The role requires a highly organized, detail-oriented professional capable of coordinating maintenance, procurement, and staff support to ensure a productive office environment.

The ideal candidate will possess strong communication skills, be proactive, and have experience managing vendor relations and office supplies.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Experience in managing office supplies and vendor relations.
• Knowledge of health and safety procedures in an office environment.

Responsibilities

• Coordinate and manage office facilities, including maintenance, repairs, and general upkeep.
• Oversee procurement and management of office supplies, equipment, and furniture.
• Manage vendor relationships related to facilities and office services.
• Assist with the organization and setup of internal meetings, conferences, and events.
• Handle incoming and outgoing mail and deliveries, distributing them to the appropriate departments.
• Maintain and update office records, directories, and filing systems.
• Provide administrative support to staff, responding to inquiries and resolving issues related to office operations.
• Ensure compliance with health and safety regulations within the office premises.
• Assist with employee onboarding processes, including workspace setup.
• Liaise with building management and external service providers.

Skills

Microsoft Office Suite

Organizational skills

Communication

Vendor management

Health & Safety

Job description

About the Role

Our client is seeking a meticulous and proactive Administrative Coordinator to oversee facilities and general office administration in their Randburg, Gauteng office. This role is essential for ensuring the smooth and efficient operation of the physical workspace and supporting the administrative needs of the staff. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills. You will be responsible for managing a variety of tasks, from coordinating maintenance and supplies to assisting staff with administrative queries. This is a great opportunity for an administrative professional to play a vital role in maintaining a productive and welcoming office environment in Randburg . The position requires your consistent presence at the office location.

Key Responsibilities

• Coordinate and manage office facilities, including maintenance, repairs, and general upkeep.
• Oversee the procurement and management of office supplies, equipment, and furniture.
• Manage vendor relationships related to facilities and office services.
• Assist with the organization and setup of internal meetings, conferences, and events.
• Handle incoming and outgoing mail and deliveries, distributing them to the appropriate departments.
• Maintain and update office records, directories, and filing systems.
• Provide administrative support to staff, responding to inquiries and resolving issues related to office operations.
• Ensure compliance with health and safety regulations within the office premises.
• Assist with employee onboarding processes, including workspace setup.
• Liaise with building management and external service providers.

Requirements

• Previous experience as an Administrative Coordinator, Office Administrator, or in a similar facilities support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High attention to detail and a proactive approach to problem-solving.
• Experience in managing office supplies and vendor relations is essential.
• Knowledge of health and safety procedures in an office environment.
• Familiarity with the Randburg, Gauteng area is advantageous.
• A customer-service oriented attitude.

Benefits

• Our client offers a competitive salary and benefits package, including medical aid and provident fund contributions.
• This role provides the opportunity to work in a dynamic office environment and contribute directly to the smooth operation of the company.
• Employees benefit from professional development opportunities and a supportive team atmosphere.
• This is a chance to manage key aspects of office functionality in a well-established organization.