Office Administrator and Support Specialist

Placements24; Pretoria; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Hybrid work model

Training and development opportunities

Positive office culture

Standard employee benefits

Job summary

WhatJobs Direct in Pretoria is seeking an Office Administrator and Support Specialist to keep daily operations smooth, greet visitors, manage schedules, and provide essential admin support across departments. You will handle front desk tasks, meeting coordination, mail, basic IT troubleshooting, and onboarding for new staff, contributing to a productive and welcoming office.

Ideal candidates are organized, reliable, and communicative, with familiarity in Pretoria's business environment and a

Qualifications

• Proven experience as Office Administrator or similar role.
• Excellent organizational and time-management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong IT troubleshooting skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Proactive and service-oriented attitude.
• Facilities management experience is a plus.
• Understanding of the Pretoria workplace environment.
• Relevant administrative or IT certification helpful.

Responsibilities

• Manage front desk operations, including greeting visitors, answering phones, and handling inquiries.
• Maintain office cleanliness, organization, and ensure adequate supplies are available.
• Coordinate and schedule meetings, appointments, and conference calls.
• Manage incoming and outgoing mail and deliveries.
• Provide basic IT support, troubleshooting common hardware and software issues.
• Assist with the onboarding process for new employees, including workspace setup.
• Manage office equipment, ensuring it is well-maintained and functional.
• Assist in coordinating company events and social activities.
• Maintain office databases and filing systems.
• Liaise with vendors for office supplies, maintenance, and services.

Skills

Organizational skills

Time management

IT troubleshooting

Communication skills

Interpersonal skills

Multitasking

Proactive attitude

Education

Administrative or IT certification

Tools

MS Office Suite

Job description

About the Role

Our client, WhatJobs Direct, is seeking a proactive and versatile Office Administrator and Support Specialist for their office in Pretoria, Gauteng . This role is integral to the smooth functioning of the office, providing essential administrative support across various departments. The ideal candidate will be a multi-talented individual with a strong aptitude for problem-solving and a commitment to fostering a positive work environment. This hybrid role offers a blend of in-office collaboration and remote flexibility. We are looking for someone who can manage a wide range of tasks, from reception duties and scheduling to basic IT support and facilities management. Your contribution will ensure that all operational aspects of the office run efficiently, allowing teams to focus on their core responsibilities. We value candidates who are organized, reliable, and possess excellent communication skills. This position is perfect for an individual looking to grow their administrative career in a supportive and dynamic setting within Pretoria . You will be a key point of contact for employees and visitors, ensuring a welcoming and productive atmosphere. We believe in empowering our team members and providing opportunities for professional development.

Key Responsibilities

• Manage front desk operations, including greeting visitors, answering phones, and handling inquiries.
• Maintain office cleanliness, organization, and ensure adequate supplies are available.
• Coordinate and schedule meetings, appointments, and conference calls.
• Manage incoming and outgoing mail and deliveries.
• Provide basic IT support, troubleshooting common hardware and software issues.
• Assist with the onboarding process for new employees, including workspace setup.
• Manage office equipment, ensuring it is well-maintained and functional.
• Assist in coordinating company events and social activities.
• Maintain office databases and filing systems.
• Liaise with vendors for office supplies, maintenance, and services.

Requirements

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong IT troubleshooting skills, with knowledge of common operating systems and software.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• A proactive and service-oriented attitude.
• Experience in facilities management is a plus.
• Understanding of the business environment in Pretoria, Gauteng .
• Relevant administrative or IT certification is advantageous.

Benefits

• Competitive salary based on experience and skills.
• Hybrid work model offering flexibility.
• Opportunities for training and skill development.
• A positive and collaborative office culture.
• Contribution to the smooth operation of a key business in Pretoria .
• Standard employee benefits.