Administrative Coordinator - Operations and Facilities

Placements24; East London; Hybrid; ZAR 240.000 - 340.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Professional development

Competitive salary

Zusammenfassung

Placements24 is seeking an Administrative Coordinator for our East London office. This hybrid role focuses on office operations, facilities management, and operational coordination to maintain a safe, functional, and efficient workplace.

The role requires strong organizational skills, clear communication, and experience in admin/office management. You will support budgeting, vendor management, and daily administrative tasks to ensure smooth operations in a key business hub in East London,

Qualifikationen

• Proven experience in an administrative or office management role, ideally with exposure to facilities coordination.
• Strong organizational and multitasking skills, with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Aufgaben

• Provide administrative support for office operations and facilities management.
• Coordinate with maintenance and cleaning service providers to ensure the office environment is well-kept.
• Manage office supplies inventory, ordering and maintaining stock levels.
• Handle incoming and outgoing correspondence, including mail, couriers, and deliveries.
• Assist in scheduling and coordinating facility-related appointments and vendor visits.
• Maintain organized records of facility equipment, maintenance schedules, and vendor contracts.
• Support in managing office budgets and processing invoices related to operations and facilities.
• Greet visitors, answer phones, and direct inquiries appropriately.
• Assist with the setup and maintenance of office equipment and IT infrastructure.
• Coordinate office moves, reconfigurations, and space planning as needed.
• Ensure adherence to health and safety protocols within the office premises.
• Support internal company events and logistical arrangements.

Kenntnisse

Organizational skills

Communication

Microsoft Office

Teamwork

Problem solving

Jobbeschreibung

About the Role

Our client, a leading commercial entity, is seeking an organized and proactive Administrative Coordinator to manage operations and facilities support for their East London office. This hybrid role is crucial for maintaining a safe, functional, and efficient workplace. The successful candidate will be responsible for a range of administrative duties related to office management, facility maintenance, and operational coordination. This position offers an excellent opportunity to contribute to the smooth running of a key business hub in East London, Eastern Cape, with the added benefit of a flexible hybrid work arrangement.

Key Responsibilities

• Provide administrative support for office operations and facilities management.
• Coordinate with maintenance and cleaning service providers to ensure the office environment is well-kept.
• Manage office supplies inventory, ordering and maintaining stock levels.
• Handle incoming and outgoing correspondence, including mail, couriers, and deliveries.
• Assist in scheduling and coordinating facility-related appointments and vendor visits.
• Maintain organized records of facility equipment, maintenance schedules, and vendor contracts.
• Support in managing office budgets and processing invoices related to operations and facilities.
• Greet visitors, answer phones, and direct inquiries appropriately.
• Assist with the setup and maintenance of office equipment and IT infrastructure.
• Coordinate office moves, reconfigurations, and space planning as needed.
• Ensure adherence to health and safety protocols within the office premises.
• Support internal company events and logistical arrangements.

Requirements

• Proven experience in an administrative or office management role, ideally with exposure to facilities coordination.
• Strong organizational and multitasking skills, with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Proactive problem-solving skills and a resourceful approach.
• Familiarity with basic facility management principles is a plus.
• Knowledge of the local business environment in East London, Eastern Cape.

Benefits

• Competitive salary and benefits package.
• Hybrid work model offering flexibility between office and remote work.
• Opportunity to play a key role in office operations and facilities management in East London.
• Professional development opportunities in administrative and operational support.
• A collaborative and supportive work environment.