Office Manager

Placements24; Pretoria; Hybrid; ZAR 350,000 - 500,000; Full time

Job summary

WhatJobs Direct in Pretoria, Gauteng is seeking an experienced Office Manager to oversee administrative operations. You will lead a team, manage facilities, and implement policies to keep the office productive and organized in a hybrid work setup.

The role requires strong problem solving, excellent communication, and a proven track record in office management. You will coordinate vendors, manage budgets, and support staff to ensure smooth day-to-day operations.

Qualifications

• 5+ years in office management or similar leadership role.
• Experience in facilities management and vendor negotiations.
• Strong knowledge of office procedures and admin best practices.
• Proven leadership and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Budget management and financial administration experience.
• Hybrid work experience preferred.

Responsibilities

• Oversee daily office operations and staff support.
• Manage facilities, maintenance, and space planning.
• Develop and enforce administrative policies.
• Supervise administrative staff and provide training.
• Manage budgets, procurement, and expense tracking.
• Coordinate with vendors and service providers.
• Organize meetings, travel, and company events.
• Ensure health, safety, and security compliance.
• Serve as liaison between management and staff.
• Maintain reception area and office aesthetics.

Skills

Office management

Facilities management

Vendor negotiation

Leadership

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

About the Role

Our client, WhatJobs Direct, is seeking an experienced and dynamic Office Manager to oversee administrative operations in Pretoria, Gauteng . This crucial role is responsible for ensuring the efficient and effective functioning of the office environment, supporting staff, and implementing administrative policies and procedures. The Office Manager will play a key part in maintaining a productive and organized workplace, managing resources, and contributing to the overall success of the organization. This position offers a hybrid work model, providing a blend of in-office collaboration and remote flexibility. The ideal candidate will be a proactive leader with exceptional problem-solving abilities, strong interpersonal skills, and a proven track record in office management. You will be responsible for a wide range of duties, from facilities management to staff support and vendor relations. If you are a motivated professional looking to take on a leadership role in a thriving environment in Pretoria, Gauteng , this opportunity is for you. We are dedicated to creating a positive and efficient workplace culture.

Key Responsibilities

• Oversee daily office operations, ensuring a smooth and efficient working environment.
• Manage office facilities, including maintenance, repairs, and space planning.
• Develop, implement, and maintain administrative policies and procedures.
• Supervise and train administrative staff, providing guidance and support.
• Manage office budgets, including procurement of supplies and equipment, and expense tracking.
• Coordinate with vendors and service providers, negotiating contracts and ensuring quality service.
• Organize and manage company events, meetings, and travel arrangements.
• Ensure compliance with health, safety, and security regulations within the office.
• Act as a liaison between management and staff, addressing concerns and facilitating communication.
• Maintain a welcoming and organized reception area and overall office aesthetic.

Requirements

• A minimum of 5 years of experience in office management or a similar administrative leadership role.
• Proven experience in facilities management and vendor negotiation.
• Strong understanding of office procedures and administrative best practices.
• Excellent leadership, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with budget management and financial administration.
• Ability to multitask, prioritize effectively, and manage time efficiently.
• High school diploma required; a degree in Business Administration or a related field is advantageous.
• Problem-solving skills and a proactive approach to managing challenges.
• Demonstrated ability to work effectively in a hybrid work environment.

Benefits

• Competitive salary commensurate with experience and responsibilities.
• Hybrid work model for improved work-life balance.
• Opportunities for career growth and professional development.
• A dynamic and supportive team environment in Pretoria, Gauteng .
• Comprehensive health insurance and retirement benefits.
• Paid time off and company holidays.
• Allowance for office supplies and equipment.
• Regular performance reviews and potential for bonuses.