Office Administrator

Placements24; Vereeniging; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 is seeking an Office Administrator to manage daily office operations in Vereeniging, Gauteng. The role requires strong organizational skills and the ability to support multiple departments in a professional environment.

The ideal candidate will be experienced in office procedures, proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), and capable of multitasking while maintaining attention to detail.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Oversee daily office operations and maintain a welcoming environment.
• Manage mail, courier services, and filing systems (physical and digital).
• Order and maintain office supplies, equipment, and kitchen inventory.
• Schedule meetings, book conference rooms, and prepare materials.
• Answer calls, handle inquiries, and greet visitors professionally.
• Provide administrative support to management and staff as needed.
• Assist with travel arrangements and expense reporting.
• Ensure office equipment is serviced and maintained.
• Coordinate with vendors and service providers to ensure smooth operations.

Skills

Office administration

Time management

Communication

Teamwork

Education

Administrative qualification

Tools

Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

Job description

About the Role

Our client, a well-established manufacturing company, is looking for a dedicated and efficient Office Administrator to manage their office operations in Vereeniging, Gauteng. This role is essential for ensuring the smooth functioning of the workplace, supporting various departments, and maintaining a professional office environment. The ideal candidate will be highly organized, possess excellent interpersonal skills, and have a strong work ethic. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, and assisting staff with their administrative needs. This is a fantastic opportunity to become a key member of a reputable company and contribute directly to its operational success in Vereeniging, Gauteng.

Key Responsibilities

• Oversee the daily operations of the office, ensuring a clean, organized, and welcoming environment.
• Manage incoming and outgoing mail and courier services.
• Order and maintain office supplies, equipment, and kitchen inventory.
• Schedule and coordinate meetings, book conference rooms, and prepare necessary materials.
• Answer and direct phone calls, handle inquiries, and greet visitors in a professional manner.
• Maintain and update office filing systems, both physical and digital.
• Provide administrative support to management and staff as needed.
• Assist with travel arrangements and expense reporting.
• Ensure the office equipment is maintained and serviced regularly.
• Liaise with vendors and service providers to ensure smooth operations.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong knowledge of office procedures and equipment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Good written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and demeanor.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.
• A relevant administrative qualification is an advantage.

Benefits

• Competitive annual salary within a stable industry.
• Permanent, full-time position offering job security.
• Opportunity to work within a reputable manufacturing company in Vereeniging, Gauteng.
• Contribution to medical aid and provident fund.
• Potential for overtime opportunities.
• A supportive team environment.