Office Administrator and Operations Coordinator

Placements24; Durban; On-site; ZAR 250,000 - 360,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Supportive work environment

Career growth opportunities

Job summary

Placements24 is seeking an Office Administrator and Operations Coordinator in Durban, KwaZulu-Natal. The role is pivotal for smooth day-to-day office functioning and supporting operational activities, requiring multitasking, superb organizational skills, and attention to detail.

You will serve as the central point of contact for various administrative tasks, contributing to productivity and workflow. The ideal candidate will oversee office operations, assist HR onboarding, manage communications,

Qualifications

• Minimum 3 years experience as an Office Administrator or similar role.
• Proficient in Microsoft Office Suite; excellent organizational skills.
• Strong verbal and written communication abilities.
• Based in Durban or willing to relocate.

Responsibilities

• Oversee general office operations, including supplies, equipment, and facilities maintenance.
• Manage incoming and outgoing correspondence (mail, email, phone).
• Schedule meetings, appointments and travel arrangements for staff.
• Maintain organized filing systems (physical and digital).
• Assist with reports, presentations, and documents as required.
• Support HR tasks related to onboarding and record-keeping.
• Manage visitor reception and create a welcoming environment.
• Coordinate with vendors to ensure timely delivery of goods and services.
• Assist with basic bookkeeping and expense tracking.
• Coordinate internal company events and staff activities.

Skills

Microsoft Office Suite

Organizational skills

Time management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prominent manufacturing firm located in Durban, KwaZulu-Natal, is seeking a dedicated and proactive Office Administrator and Operations Coordinator. This role is critical to ensuring the efficient day-to-day functioning of the office and supporting operational activities. The ideal candidate will be a master of multitasking, possess excellent organizational skills, and have a keen eye for detail. You will be the central point of contact for various administrative tasks, contributing significantly to the productivity and smooth workflow of the entire organization. This is a fantastic opportunity to join a well-established company with a strong presence in the region and to contribute to its ongoing success.

Key Responsibilities

• Oversee general office operations, including managing supplies, equipment, and facilities maintenance.
• Handle incoming and outgoing correspondence, including mail, email, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain organized filing systems, both physical and digital, for easy access to important documents.
• Assist with the preparation of reports, presentations, and other documents as required.
• Support the HR department with administrative tasks related to employee onboarding and record-keeping.
• Manage visitor reception and ensure a welcoming environment for clients and guests.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Assist with basic bookkeeping and expense tracking.
• Coordinate internal company events and staff activities.

Requirements

• Proven experience (at least 3 years) as an Office Administrator, Operations Coordinator, or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills, with the ability to prioritize effectively.
• Good verbal and written communication skills.
• Experience with general office management procedures and equipment.
• Ability to work independently and collaboratively within a team.
• A positive attitude and a strong customer service orientation.
• Experience in a manufacturing or industrial environment is a plus.
• High school diploma or equivalent; further education in administration is advantageous.
• Must be based in or willing to relocate to Durban, KwaZulu-Natal.

Benefits

• Our client offers a competitive salary and benefits package, including medical aid and a retirement fund.
• This role provides a stable and supportive work environment in a key industrial hub of Durban.
• You will have the opportunity to grow within a respected company and develop your administrative and operational skills.
• Join a team committed to excellence and efficiency.