Logistics Dispatch Clerk

Placements24; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid contributions

Provident fund

Training and development opportunities

Stable employment environment

Job summary

Placements24 in Pretoria, Gauteng, seeks a detail‑oriented Logistics Dispatch Clerk to manage outbound shipments and documentation. You will prepare waybills, invoices and delivery notes, coordinate with transport providers, and ensure timely processing of orders while maintaining accuracy and compliance with company standards.

Ideal candidates have at least 2 years in a dispatch or logistics admin role, strong Microsoft Office skills (Word/Excel), and the ability to thrive in a fast-paced

Qualifications

• Minimum of 2 years in a dispatch, logistics coordination, or similar administrative role.
• Proven experience with shipping documentation and dealing with transport providers.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills.

Responsibilities

• Prepare and process all outgoing shipment documentation, including waybills, invoices, and delivery notes.
• Coordinate with transport companies and drivers to schedule pickups and deliveries.
• Verify the accuracy of orders being dispatched against relevant documentation.
• Ensure shipments are correctly labeled and packaged per company standards and customer requirements.
• Communicate dispatch status with warehouse staff, drivers, and customer service representatives.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Work under pressure

Tools

Microsoft Word

Microsoft Excel

WMS/dispatch software

Job description

About the Role

Our client is seeking an organized and efficient Logistics Dispatch Clerk to manage the smooth dispatch of goods from their facility in Pretoria, Gauteng . This is a fast-paced role requiring excellent attention to detail and the ability to work under pressure. You will be responsible for preparing shipping documents, coordinating with transport providers, and ensuring that all outgoing shipments are accurate and processed on time. The ideal candidate will have experience in a busy dispatch environment and a solid understanding of logistics documentation and procedures. This role is vital for ensuring that customer orders are fulfilled accurately and efficiently, contributing directly to customer satisfaction. You will be an integral part of the logistics team, working closely with warehouse staff and drivers to maintain operational flow.

Key Responsibilities

• Prepare and process all outgoing shipment documentation, including waybills, invoices, and delivery notes.
• Coordinate with transport companies and drivers to schedule pickups and deliveries.
• Verify the accuracy of orders being dispatched against relevant documentation.
• Ensure all shipments are correctly labeled and packaged according to company standards and customer requirements.
• Communicate effectively with warehouse staff, drivers, and customer service representatives regarding dispatch status and any potential issues.
• Maintain accurate records of all dispatched goods and update the dispatch system accordingly.
• Monitor delivery schedules and proactively address any delays or discrepancies.
• Assist in managing the flow of goods within the dispatch area to ensure efficiency.
• Handle any customer inquiries related to outgoing shipments.
• Adhere to all health and safety regulations within the dispatch area.

Requirements

• Minimum of 2 years of experience in a dispatch, logistics coordination, or similar administrative role.
• Proven experience in handling shipping documentation and dealing with transport providers.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Familiarity with warehouse management systems (WMS) or dispatch software is an advantage.
• Ability to work effectively in a fast-paced, high-pressure environment.
• A positive attitude and a strong work ethic.
• Based in or able to commute easily to Pretoria, Gauteng .
• Knowledge of South African road networks and transport regulations is beneficial.

Benefits

Our client offers a competitive salary commensurate with experience. Benefits include medical aid contributions and participation in a provident fund. Opportunities for training and development are available to enhance skills in logistics management. The company promotes a positive work culture and provides a stable employment environment. This role offers direct involvement in the critical dispatch function of the business. Regular performance reviews and potential for advancement within the logistics department.