Junior Event Coordinator - Catering Support

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Mentorship

Diverse range of events

Competitive remuneration

Job summary

Placements24 in Stellenbosch, Western Cape, is seeking a junior Event Coordinator to support the senior event management team in planning, coordinating, and delivering catered events. You will gain hands-on experience in event logistics, client communication, and on-site execution, with mentorship and growth opportunities in a dynamic catering company in the heart of the Western Cape.

The role requires excellent organizational skills, adaptability for evenings and weekends, and a proactive

Qualifications

• Requires a qualification in Hospitality Management, Event Management or related field.
• Previous internship or experience in event planning, coordination, or catering support is a plus.
• Excellent organizational and time-management skills are essential.
• Strong communication and interpersonal abilities are required.

Responsibilities

• Assist in planning and coordination of catering events from inception to completion.
• Liaise with clients under supervision to confirm event details, dietary requirements, and requests.
• Prepare event documentation, including timelines, checklists, and floor plans.
• Coordinate with the catering operations team to ensure timely delivery of food and beverage services.
• Support the event team on-site during events, assisting with setup, service flow, and breakdown.
• Manage event RSVPs and guest lists.
• Conduct venue visits and assist in client meetings as required.
• Maintain organized event files and databases.
• Handle administrative tasks related to event management, such as scheduling appointments and managing correspondence.
• Source and liaise with suppliers for event necessities (e.g., decor, rentals).

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

MS Office

Multitasking

Proactive attitude

Education

Hospitality/Event Management qualification

Tools

MS Office Suite

Job description

About the Role

Our client, a dynamic and growing catering company based in the picturesque town of Stellenbosch, Western Cape, is looking for an enthusiastic and organized Junior Event Coordinator. This role provides crucial support to the senior event management team, assisting in the planning, coordination, and execution of a variety of catered events. You will gain hands-on experience in event logistics, client communication, and operational support, playing a vital role in ensuring the success of each function. The ideal candidate is passionate about the events industry, possesses strong organizational skills, and is eager to learn and grow within a professional setting in the heart of the Western Cape.

Key Responsibilities

• Assist in the planning and coordination of catering events from inception to completion.
• Liaise with clients under supervision to confirm event details, dietary requirements, and specific requests.
• Prepare event documentation, including timelines, checklists, and floor plans.
• Coordinate with the catering operations team to ensure timely delivery of food and beverage services.
• Support the event team on-site during events, assisting with setup, service flow, and breakdown.
• Manage event RSVPs and guest lists.
• Conduct venue visits and assist in client meetings as required.
• Maintain organized event files and databases.
• Handle administrative tasks related to event management, such as scheduling appointments and managing correspondence.
• Source and liaise with suppliers for event necessities (e.g., decor, rentals).

Requirements

• A relevant qualification in Hospitality Management, Event Management, or a related field is advantageous.
• Previous internship or experience in event planning, coordination, or catering support is a plus.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• A proactive attitude and a willingness to learn and take on new challenges.
• Detail-oriented with a commitment to high-quality service.
• Must be able to work flexible hours, including some evenings and weekends, depending on event schedules.
• Must be based in or able to commute to Stellenbosch, Western Cape.

Benefits

• Gain valuable experience in the thriving events and catering industry.
• Mentorship from experienced event professionals.
• Opportunity to work on a diverse range of exciting events.
• Competitive remuneration for contract duration.
• Become part of a respected company in the beautiful Western Cape.
• Potential for future opportunities based on performance.