Catering Event Coordinator

Placements24; Paarl; On-site; ZAR 201,000 - 312,000; Full time

Benefits offered by this job

Competitive salary

Professional team

Career growth in event management

Job summary

Placements24 is seeking a Catering Event Coordinator to manage the end-to-end logistics of events around Paarl, Western Cape. You will coordinate with clients, align timelines, liaise with the culinary team, and oversee on-site setup and service to ensure flawless execution.

The ideal candidate will have strong communication, organization, and problem-solving skills, with the ability to work under pressure in a fast-paced catering environment and deliver outstanding guest experiences.

Qualifications

• Minimum of 2-3 years of experience in event coordination, catering assistance, or a similar role.
• Strong organizational and time-management skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills, with a client-focused approach.
• Proficiency in MS Office Suite and familiarity with event management software is a plus.
• Ability to work effectively under pressure and adapt to changing circumstances.
• A proactive problem-solver with a keen eye for detail.

Responsibilities

• Coordinate all logistical elements of catering events, including scheduling, staffing, and resource allocation.
• Liaise with clients to confirm event details, dietary requirements, and specific needs.
• Work closely with the culinary team to ensure menu accuracy and timely preparation of food.
• Manage on-site event setup, service flow, and breakdown to ensure a flawless execution.
• Supervise catering staff during events, providing clear direction and support.
• Ensure adherence to health, safety, and hygiene standards at all event locations.
• Handle any issues or challenges that arise during events promptly and professionally.
• Maintain accurate event records and documentation.
• Assist in inventory management for event supplies and equipment.
• Contribute to a positive client experience and foster repeat business.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal skills

Proactive problem-solving

Client-focused

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a leading provider of exceptional catering services, is seeking an organized and detail-oriented Catering Event Coordinator to manage the logistical and operational aspects of events in and around Paarl, Western Cape. This role is essential in ensuring the seamless execution of all catering functions, from initial client brief to final delivery and service. You will be responsible for coordinating with clients, managing event timelines, liaising with the culinary team, and overseeing on-site setup and service. The ideal candidate will possess excellent communication and interpersonal skills, a proactive approach to problem-solving, and a strong understanding of event planning principles. This position requires a meticulous individual who can thrive in a fast-paced environment and maintain the highest standards of service excellence expected by our client in the beautiful Paarl region. Your coordination efforts will be key to delivering memorable experiences for our clients and their guests.

Key Responsibilities

• Coordinate all logistical elements of catering events, including scheduling, staffing, and resource allocation.
• Liaise with clients to confirm event details, dietary requirements, and specific needs.
• Work closely with the culinary team to ensure menu accuracy and timely preparation of food.
• Manage on-site event setup, service flow, and breakdown to ensure a flawless execution.
• Supervise catering staff during events, providing clear direction and support.
• Ensure adherence to health, safety, and hygiene standards at all event locations.
• Handle any issues or challenges that arise during events promptly and professionally.
• Maintain accurate event records and documentation.
• Assist in inventory management for event supplies and equipment.
• Contribute to a positive client experience and foster repeat business.

Requirements

• Minimum of 2-3 years of experience in event coordination, catering assistance, or a similar role.
• Strong organizational and time-management skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills, with a client-focused approach.
• Proficiency in MS Office Suite and familiarity with event management software is a plus.
• Ability to work effectively under pressure and adapt to changing circumstances.
• A proactive problem-solver with a keen eye for detail.
• Knowledge of food and beverage service standards is advantageous.
• Must be available to work flexible hours, including evenings, weekends, and public holidays, as required for events in Paarl, Western Cape.
• Team-oriented with the ability to lead and motivate staff during events.
• A passion for creating exceptional event experiences.

Benefits

• Competitive salary and benefits package.
• Opportunity to work with a reputable catering company known for quality.
• Exposure to a variety of unique and exciting events.
• Be part of a supportive and professional team.
• Opportunities for skill development and career growth in event management.
• Work in the scenic Western Cape region.