Junior Administrative Assistant Apprentice

Placements24; Paarl; Hybrid; ZAR 56.000 - 89.000; Vollzeit

Benefits dieser Stelle

Paid apprenticeship program

Hybrid work model

Mentorship from experienced staff

Training in legal procedures

Potential for permanent employment

Structured team environment

Zusammenfassung

Placements24 in Paarl is seeking detail-oriented individuals to join as Junior Administrative Assistant Apprentices. This hybrid role blends office work with remote tasks and offers hands-on experience in legal administration and office management.

You will support professionals, handle documentation, and learn essential skills in client communication, record-keeping, and general office support under experienced staff guidance.

Qualifikationen

• High school diploma or equivalent.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in all tasks.
• Ability to work effectively in a hybrid model, balancing office and remote duties.
• A positive attitude and a willingness to learn new skills.
• Ability to handle confidential information with discretion.
• Must be eligible to work in South Africa.
• Located in or willing to commute to Paarl.
• Prior administrative or office experience is a plus.

Aufgaben

• Assist with management of office correspondence (emails and mail).
• Schedule appointments and manage calendars for legal professionals.
• Prepare and format legal documents and letters.
• Maintain organized filing systems (physical and digital).
• Greet clients and visitors, ensuring a professional first impression.
• Answer telephone calls and direct inquiries appropriately.
• Provide general administrative support to the legal team.
• Assist with data entry and updating client records.
• Manage office supplies and ensure smooth operations.
• Learn and adhere to legal office procedures and confidentiality protocols.

Kenntnisse

Organizational skills

Written and verbal communication

Attention to detail

Hybrid work adaptability

Willingness to learn

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office Suite

Jobbeschreibung

About the Role

Our client, a well-established legal firm in Paarl , is seeking detail-oriented individuals to join as Junior Administrative Assistant Apprentices. This apprenticeship provides a comprehensive introduction to legal administration and office management within a professional setting. You will gain practical experience in handling office procedures, managing documentation, supporting legal professionals, and ensuring the smooth operation of the office environment. This role operates on a hybrid model, requiring a balance of working from the Paarl office and performing certain tasks remotely. We are looking for candidates with strong organizational skills, excellent communication abilities, and a proactive approach to tasks. Under the guidance of experienced administrative staff and legal practitioners, you will develop essential skills in client communication, record-keeping, and general office support. This is an excellent opportunity for individuals eager to build a career in administrative support, particularly within the legal sector. Join our dedicated team and contribute to providing exceptional service.

Key Responsibilities

• Assist with the management of office correspondence, including emails and mail.
• Schedule appointments and manage calendars for legal professionals.
• Prepare and format legal documents, letters, and other correspondence.
• Maintain organized physical and digital filing systems.
• Greet clients and visitors, ensuring a professional first impression.
• Answer telephone calls and direct inquiries appropriately.
• Provide general administrative support to the legal team.
• Assist with data entry and updating client records.
• Manage office supplies and ensure smooth office operations.
• Learn and adhere to legal office procedures and confidentiality protocols.

Requirements

• High school diploma or equivalent.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in all tasks.
• Ability to work effectively in a hybrid model, balancing office and remote duties.
• A positive attitude and a willingness to learn new skills.
• Ability to handle confidential information with discretion.
• Must be eligible to work in South Africa.
• Located in or willing to commute to Paarl .
• Prior administrative or office experience is a plus.

Benefits

• Paid apprenticeship program offering hands-on administrative experience.
• Comprehensive training in legal office procedures and administration.
• Mentorship from experienced administrative staff and legal professionals.
• Hybrid work model offering flexibility.
• Exposure to the legal industry and professional office environment.
• Potential for permanent employment upon successful completion.
• Develop essential administrative and professional skills.
• Work within a supportive and structured team.
• Contribute to the efficient functioning of a respected legal firm.
• Gain a foundation for a career in legal administration or office management.