Administrative Secretary

Placements24; Paarl; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary package

Professional development and training

Annual leave and statutory benefits

Supportive work environment in Paarl

Job summary

Placements24 is seeking a meticulous Administrative Secretary for our Paarl office in the Western Cape. You will provide comprehensive administrative support to the legal team, manage documents, calendars, and client communications with a focus on accuracy and discretion.

The ideal candidate has experience in a legal environment, strong English communication, and proficiency with Microsoft Office. This full-time role offers development opportunities within a reputable firm in Paarl.

Qualifications

• Experience as Administrative Secretary, preferably in a legal environment.
• Proficiency in legal terminology and document formatting.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication in English.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Time management and prioritization in a demanding environment.
• Discretion and professionalism.
• Full-time work from Paarl office.

Responsibilities

• Manage legal documents with accurate filing and retrieval.
• Schedule appointments, client meetings, and court dates.
• Handle incoming/outgoing correspondence, including legal documents.
• Prepare and format legal documents, correspondence, and reports.
• Answer calls, greet clients, and manage reception duties.
• Maintain office calendars and meeting room bookings.
• Assist with billing and invoice processing.
• Ensure confidentiality of client information.

Skills

Legal terminology

Attention to detail

English communication

Time management

Education

Office administration certificate/diploma

Legal secretarial studies (beneficial)

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

About the Role Our client, a respected legal firm based in the scenic town of Paarl, Western Cape , is seeking a meticulous and professional Administrative Secretary. This role is fundamental to providing comprehensive administrative support to the legal team, ensuring the efficient management of daily operations and client interactions. The ideal candidate will possess excellent organizational skills, a strong command of English, and a commitment to maintaining a high standard of accuracy. This position requires your consistent presence in our Paarl office to facilitate seamless workflow and direct support. You will be a crucial point of contact, contributing to the firm's reputation for professionalism and efficiency. We are dedicated to fostering a supportive and stable work environment where employees can develop their skills and advance their careers within the legal administrative field.

Key Responsibilities

• Manage legal documents, ensuring accurate filing and retrieval.
• Schedule appointments, client meetings, and court dates.
• Handle incoming and outgoing correspondence, including legal documents, via various channels.
• Prepare and format legal documents, correspondence, and reports.
• Answer phone calls, greet clients, and manage reception duties.
• Maintain office calendars and manage meeting room bookings.
• Assist with billing and invoice processing.
• Ensure confidentiality of client information and sensitive legal matters.
• Coordinate with other legal staff and external parties.

Requirements

• Previous experience as an Administrative Secretary, preferably in a legal environment.
• Proficiency in legal terminology and document formatting.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Ability to manage time effectively and prioritize tasks in a demanding environment.
• High level of discretion and professionalism.
• Must be able to work full-time from our Paarl, Western Cape office.
• A relevant certificate or diploma in office administration or legal secretarial studies is beneficial.

Benefits

• Competitive salary package.
• Opportunity to work within a reputable legal firm.
• Professional development and training opportunities.
• Annual leave and other statutory benefits.
• Stable and supportive work environment in Paarl, Western Cape .