Administrative Secretary

Placements24; Stellenbosch; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary package

Professional development and training

Annual leave and statutory benefits

Stable and supportive work environment

Job summary

Placements24 in Paarl, Western Cape, seeks an Administrative Secretary to provide comprehensive administrative support to the legal team, manage daily operations, and handle client interactions with accuracy.

The successful candidate will demonstrate excellent English communication, outstanding organizational skills, proficiency in MS Office, and a high level of discretion; this full-time role requires you to work from the Paarl office and contribute to a professional, stable work environment.

Qualifications

• Experience as Administrative Secretary, preferably in a legal environment.
• Proficiency in legal terminology and document formatting.
• Excellent written and verbal English communication.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).

Responsibilities

• Manage legal documents with accurate filing and retrieval.
• Schedule appointments, client meetings, and court dates.
• Handle incoming/outgoing correspondence including legal documents.
• Prepare and format legal documents, correspondence and reports.
• Answer calls, greet clients, and manage reception duties.
• Maintain office calendars and booking of meeting rooms.
• Assist with billing and invoice processing.
• Ensure confidentiality of client information and sensitive matters.
• Coordinate with legal staff and external parties.

Skills

Organizational skills

Attention to detail

English communication

Legal terminology

Education

Certificate/Diploma in office administration or legal secretarial studies

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

About the Role

Our client, a respected legal firm based in the scenic town of Paarl, Western Cape , is seeking a meticulous and professional Administrative Secretary. This role is fundamental to providing comprehensive administrative support to the legal team, ensuring the efficient management of daily operations and client interactions. The ideal candidate will possess excellent organizational skills, a strong command of English, and a commitment to maintaining a high standard of accuracy. This position requires your consistent presence in our Paarl office to facilitate seamless workflow and direct support. You will be a crucial point of contact, contributing to the firm's reputation for professionalism and efficiency. We are dedicated to fostering a supportive and stable work environment where employees can develop their skills and advance their careers within the legal administrative field.

Key Responsibilities

• Manage legal documents, ensuring accurate filing and retrieval.
• Schedule appointments, client meetings, and court dates.
• Handle incoming and outgoing correspondence, including legal documents, via various channels.
• Prepare and format legal documents, correspondence, and reports.
• Answer phone calls, greet clients, and manage reception duties.
• Maintain office calendars and manage meeting room bookings.
• Assist with billing and invoice processing.
• Ensure confidentiality of client information and sensitive legal matters.
• Coordinate with other legal staff and external parties.

Requirements

• Previous experience as an Administrative Secretary, preferably in a legal environment.
• Proficiency in legal terminology and document formatting.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Ability to manage time effectively and prioritize tasks in a demanding environment.
• High level of discretion and professionalism.
• Must be able to work full-time from our Paarl, Western Cape office.
• A relevant certificate or diploma in office administration or legal secretarial studies is beneficial.

Benefits

• Competitive salary package.
• Opportunity to work within a reputable legal firm.
• Professional development and training opportunities.
• Annual leave and other statutory benefits.
• Stable and supportive work environment in Paarl, Western Cape .