Administrative Assistant Apprentice

Placements24; Polokwane; Hybrid; ZAR 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive training in office admin

Mentorship from experienced staff

Exposure to diverse organizational ops

Supportive work environment

Skill development opportunities

Potential for future employment

Meaningful community impact

Job summary

Placements24 in Polokwane is seeking an Administrative Assistant Apprentice to support our nonprofit team. You will learn office administration, handle correspondence, scheduling, and filing, while gaining hands-on experience in business operations.

Under guidance from experienced staff, you will develop strong organizational skills, attention to detail, and professional communication. You will assist with meetings, travel arrangements, and data entry across various systems.

Qualifications

• Matriculation or equivalent required.
• Proficiency in English, written and spoken.
• Basic computer literacy including MS Office.
• Strong organizational and time-management abilities.
• Excellent interpersonal and communication skills.
• Ability to multitask and prioritize effectively.
• Willingness to learn and adapt to new admin processes.

Responsibilities

• Provide administrative support to staff, including correspondence and scheduling.
• Answer phones and direct emails professionally.
• Maintain filing systems (physical and digital).
• Prepare documents, reports and presentations.
• Greet visitors and direct them appropriately.
• Manage office supplies and liaise with vendors.
• Organize meetings, events and travel arrangements.
• Input and update data in databases and software systems.
• Assist with basic financial tasks like invoices and expense claims.

Skills

English proficiency

Organizational skills

Time management

Interpersonal communication

Multitasking

Proactive learner

Education

Matriculation

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a reputable non-profit organization based in Polokwane , is seeking an organized and diligent Administrative Assistant Apprentice. This role is perfect for someone looking to build a strong foundation in office administration and business operations. You will gain hands-on experience in various administrative tasks, supporting the smooth running of the organization. Under the guidance of experienced administrative staff, you will learn essential office management skills, including communication, record-keeping, and event support. Our client is committed to fostering professional development and offers a supportive learning environment in Polokwane , where you can acquire valuable skills and contribute to meaningful work.

Key Responsibilities

• Provide administrative support to staff members, including managing correspondence and scheduling appointments.
• Answer and direct phone calls, and respond to emails in a professional manner.
• Maintain organized filing systems, both physical and digital.
• Assist in preparing documents, reports, and presentations.
• Greet visitors and direct them to the appropriate personnel.
• Manage office supplies and coordinate with vendors when necessary.
• Assist with organizing meetings, events, and travel arrangements.
• Input and update data in various databases and software systems.
• Support with basic financial tasks, such as processing invoices and expense claims.

Requirements

• Matriculation certificate or equivalent.
• Good command of English, both written and verbal.
• Basic computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Attention to detail and accuracy in handling information.
• Excellent interpersonal and communication skills.
• Ability to multitask and prioritize tasks effectively.
• A proactive and willing attitude towards learning new administrative processes.
• Must be able to commute to Polokwane , Limpopo.

Benefits

• Comprehensive training in office administration and professional workplace practices.
• Mentorship from experienced administrative professionals.
• Exposure to diverse organizational operations.
• A supportive and friendly work environment in Polokwane .
• Opportunity to develop essential administrative skills.
• Potential for further employment opportunities based on performance.
• Being part of an organization making a positive impact.