Junior Administrative Assistant

Placements24; Paarl; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work arrangement

Mentorship program

Career advancement opportunities

Job summary

Placements24 in Paarl, Western Cape is seeking a Junior Administrative Assistant to join their team. This entry-level role offers hands-on learning, varied office duties, and a path to grow within the company.

You will support with filing, data entry, scheduling, and correspondence, while developing proficiency in MS Office. The hybrid work setup combines in-office collaboration with remote flexibility.

Qualifications

• High school diploma or equivalent.
• Basic computer literacy including MS Office.
• Good organizational and time-management skills.
• Effective communication and interpersonal skills.
• Proactive and willing to learn new tasks.
• Ability to work accurately and pay attention to detail.
• Reliability and punctuality are essential.
• Ability to work as part of a team.

Responsibilities

• Assisting with general office duties including filing, photocopying, and scanning.
• Managing incoming and outgoing mail and deliveries.
• Answering and directing phone calls to appropriate personnel.
• Scheduling appointments and maintaining calendars.
• Assisting with data entry and maintaining accurate records.
• Preparing and formatting basic documents and correspondence.
• Ordering and maintaining office supplies.
• Providing support to other administrative staff as needed.
• Ensuring the reception area is tidy and presentable.
• Supporting organization of office events and meetings.

Skills

Organizational skills

Communication skills

Teamwork

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About the Role

Our client is seeking an enthusiastic and diligent Junior Administrative Assistant to join their team in Paarl, Western Cape. This is an excellent entry-level opportunity for individuals looking to gain valuable experience in an administrative capacity. The successful candidate will provide essential support to the office, assisting with a variety of tasks to ensure smooth daily operations. You will be responsible for managing office correspondence, maintaining records, and providing general assistance to the team. We are looking for someone who is eager to learn, possesses a positive attitude, and has a strong work ethic. This role offers a supportive environment where you can develop your administrative skills and grow within the company. The hybrid nature of the role provides a blend of in-office collaboration and remote flexibility.

Key Responsibilities

• Assisting with general office duties, including filing, photocopying, and scanning.
• Managing incoming and outgoing mail and deliveries.
• Answering and directing phone calls to the appropriate personnel.
• Scheduling appointments and maintaining calendars.
• Assisting with data entry and maintaining accurate records.
• Preparing and formatting basic documents and correspondence.
• Ordering and maintaining office supplies.
• Providing support to other administrative staff as needed.
• Ensuring the reception area is tidy and presentable.
• Supporting the organization of office events and meetings.

Requirements

• High school diploma or equivalent qualification.
• Basic computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good organizational and time-management skills.
• Effective communication and interpersonal skills.
• A proactive and willing attitude towards learning new tasks.
• Ability to work accurately and pay attention to detail.
• Reliability and punctuality are essential.
• Ability to work effectively as part of a team.
• Prior administrative internship or work experience is an advantage.

Benefits

• Competitive entry-level salary.
• Comprehensive training and mentorship program.
• Opportunities for career advancement within the administrative field.
• Supportive and friendly work environment in Paarl, Western Cape.
• Hybrid work arrangement to support work-life balance.
• Gain foundational administrative experience in a reputable company.