Administrative Support Coordinator

Placements24; Paarl; Hybrid; ZAR 201,000 - 268,000; Full time

Benefits offered by this job

Hybrid work model

Pension fund contributions

Annual leave and statutory benefits

Employee assistance program and well‑n

Training and development opportunities

Job summary

Placements24 is seeking an Administrative Support Coordinator for their Paarl operation in the Western Cape. The role supports multiple departments, manages schedules, and handles communications to keep daily operations running smoothly.

The ideal candidate will be proactive, well-organised, and possess strong communication skills. The position offers a hybrid work arrangement, with opportunities for professional growth within a reputed professional services firm in Paarl.

Qualifications

• High school diploma or equivalent.
• Proven experience as an Administrative Assistant, Coordinator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritise effectively.
• Professional demeanour and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• A proactive approach to problem-solving.

Responsibilities

• Provide administrative support to management and various teams within the organisation.
• Manage and organise calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organised filing systems, both physical and digital, ensuring easy access to information.
• Assist in the preparation of documents, reports, and presentations.
• Manage office supplies and ensure adequate stock levels.
• Coordinate travel arrangements and accommodation for staff as needed.
• Assist with event planning and logistics for internal meetings and functions.
• Provide general administrative assistance and support to office staff.
• Uphold company policies and procedures in all administrative tasks.

Skills

Time management

Communication

Organisational skills

Multitasking

Professional demeanour

Education

High school diploma or equivalent

Office administration qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a well-established professional services firm, is seeking a motivated and detail-oriented Administrative Support Coordinator to join their team in Paarl, Western Cape . This role is integral to ensuring the smooth functioning of daily operations by providing comprehensive administrative assistance to various departments and management. The ideal candidate is proactive, organised, and possesses excellent communication skills. This position offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility. You will be responsible for a range of tasks, from managing correspondence and scheduling to assisting with project coordination. Our client values a supportive team environment and offers opportunities for professional growth. This is a fantastic chance to contribute to a reputable organisation in the heart of the Western Cape and advance your administrative career. We are seeking an individual who is committed to providing high-quality support and maintaining efficient office processes. Join our client and become a key player in their operational success in Paarl .

Key Responsibilities

• Provide administrative support to management and various teams within the organisation.
• Manage and organise calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organised filing systems, both physical and digital, ensuring easy access to information.
• Assist in the preparation of documents, reports, and presentations.
• Manage office supplies and ensure adequate stock levels.
• Coordinate travel arrangements and accommodation for staff as needed.
• Assist with event planning and logistics for internal meetings and functions.
• Provide general administrative assistance and support to office staff.
• Uphold company policies and procedures in all administrative tasks.

Requirements

• High school diploma or equivalent; a qualification in administration or office management is preferred.
• Proven experience as an Administrative Assistant, Coordinator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritise effectively.
• Professional demeanour and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• A proactive approach to problem-solving.

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work model offering flexibility.
• Opportunity to work within a respected professional services firm.
• Employee assistance program and wellness initiatives.
• Pension fund contributions.
• Annual leave and other statutory benefits.
• Training and development opportunities.
• Convenient location in Paarl .