Administrative Assistant - Hybrid Role

Placements24; Paarl; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Contribution towards medical aid

Pension fund participation

Hybrid work model

Job summary

Placements24 is seeking a proactive Administrative Assistant to join our team in Paarl, Western Cape. This role offers a hybrid work arrangement, combining remote work with essential in-office collaboration.

You will provide comprehensive administrative support across departments to ensure smooth operations and efficient workflow. The ideal candidate is detail-oriented, reliable, and able to manage multiple tasks with strong communication skills.

Qualifications

• Demonstrated experience as an Administrative Assistant or in a similar role.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Ability to multitask and prioritize.

Responsibilities

• Provide administrative support to staff and management.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems, both physical and digital.
• Assist with data entry and updating records.
• Prepare reports, documents, and presentations as needed.
• Manage office supplies and equipment.
• Coordinate travel arrangements and accommodation.
• Greet visitors and direct inquiries.
• Support the implementation of new administrative processes.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Multitasking

Hybrid work experience

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About the Role Our client is seeking a proactive and organized Administrative Assistant to join their team in Paarl, Western Cape . This role offers a hybrid work arrangement, combining the benefits of remote work with essential in-office collaboration. You will be responsible for providing comprehensive administrative support across various departments, ensuring smooth operations and efficient workflow. The ideal candidate is a team player with excellent communication skills and the ability to manage multiple tasks effectively. This is a great opportunity to grow your career within a supportive and dynamic environment. We are looking for an individual who is detail-oriented, reliable, and possesses a strong work ethic. Your contributions will be vital in maintaining the smooth day-to-day functioning of the office and supporting key projects. Join a company that values its employees and fosters a culture of teamwork and professional development.

Key Responsibilities

• Provide administrative support to staff and management.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems, both physical and digital.
• Assist with data entry and updating records.
• Prepare reports, documents, and presentations as needed.
• Manage office supplies and equipment.
• Coordinate travel arrangements and accommodation.
• Greet visitors and direct inquiries.
• Support the implementation of new administrative processes.

Requirements

• Previous experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Experience with hybrid work models is beneficial.
• Must be able to work effectively both remotely and on-site in Paarl .
• Attention to detail and accuracy in all tasks.
• A positive attitude and strong work ethic.
• High school diploma or equivalent.

Benefits

• Competitive salary.
• Hybrid work model offering flexibility.
• Opportunities for professional growth.
• Supportive team environment.
• Contribution towards medical aid.
• Pension fund participation.