Hybrid Office Administrator

Placements24; Centurion; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Generous leave policy

Professional development

Hybrid work model

Team events

Ongoing training

Career growth

Job summary

Placements24 in Centurion is seeking an Office Administrator to manage daily operations, coordinate meetings, handle correspondence, and support staff across departments. This role blends in-office collaboration with remote work, requiring organisational excellence and a professional demeanor.

The ideal candidate will be highly organized, proficient in MS Office, and able to multitask while maintaining attention to detail.

Qualifications

• Proven experience in an office administration or similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Experience with virtual collaboration tools for remote work days.
• Professional demeanor and strong work ethic.
• Must be able to commute to Centurion office for designated in-office days.

Responsibilities

• Manage daily office operations including reception duties.
• Maintain office supplies and inventory.
• Schedule and coordinate internal and external meetings.
• Handle incoming/outgoing correspondence.
• Assist with travel arrangements for staff.
• Maintain organized filing systems.
• Provide administrative support to various departments.
• Ensure a tidy and welcoming office environment.
• Liaise with vendors for timely deliveries.
• Assist with reports and presentations.

Skills

Office administration

Time management

Communication

Multitasking

Interpersonal skills

Remote collaboration

Detail oriented

Tools

Microsoft Office

Job description

About the Role

Our client, a reputable financial services firm located in Centurion , is seeking a detail-oriented and proactive Office Administrator to join their dynamic team. This role offers a hybrid work model, combining the benefits of in-office collaboration with remote flexibility. You will be responsible for managing the day-to-day administrative operations of the office, ensuring a smooth and efficient working environment for all staff. This includes managing correspondence, maintaining office supplies, coordinating meetings, and providing general support to the team. The ideal candidate is a highly organized professional with excellent communication and interpersonal skills, capable of multitasking effectively in a professional setting. You will be a key point of contact for both internal staff and external visitors, representing the company with professionalism and efficiency. This role requires a commitment to both remote work days and in-office presence.

Key Responsibilities

• Manage daily office operations, including reception duties, mail handling, and visitor management.
• Maintain office supplies inventory and order necessary items as needed.
• Schedule and coordinate internal and external meetings, including booking rooms and preparing necessary materials.
• Handle incoming and outgoing correspondence, including emails, faxes, and post.
• Assist with travel arrangements for staff, including booking flights, accommodation, and transportation.
• Maintain organized filing systems, both physical and digital, for easy access to information.
• Provide administrative support to various departments as required.
• Ensure the office environment is tidy, welcoming, and well-maintained.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Assist with the preparation of reports and presentations.

Requirements

• Proven experience in an office administration or similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in all work.
• Experience with virtual collaboration tools for remote work days.
• Professional demeanor and strong work ethic.
• Must be able to work effectively both independently and as part of a team.
• Must be able to commute to our Centurion office for designated in-office days as part of the hybrid arrangement.

Benefits

• Our client offers a competitive salary, health insurance, and retirement benefits.
• Employees enjoy a generous leave policy and opportunities for professional development.
• The hybrid work model provides a flexible approach to work-life balance, allowing for collaboration and focused work.
• Our client is committed to fostering a supportive and inclusive workplace culture.
• Regular team social events (both in-person and virtual) are organized to promote camaraderie.
• Access to ongoing training and development programs ensures continuous learning and career growth.
• This position provides a stable and rewarding career path within a respected organization.