Administrative Assistant - Hybrid Role

Placements24; Benoni; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary package

Health insurance

Paid time off

Professional development

Hybrid work model

Benoni office

Job summary

Placements24 in Benoni is seeking an Administrative Assistant to join a dynamic office environment. This hybrid role blends in-office collaboration with remote work, supporting team members and maintaining efficient operations.

The ideal candidate will be highly organized, detail-oriented, and capable of managing schedules, handling correspondence, and assisting with reports and events. Experience in Benoni is advantageous for this role.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to handle confidential information.
• Adaptability to work effectively both in the office and remotely.
• A detail-oriented approach to all tasks.
• Experience working in the Benoni area is advantageous.
• Must be able to commute to the Benoni office as per the hybrid work schedule.

Responsibilities

• Provide comprehensive administrative support to office staff and management.
• Manage and coordinate office schedules, appointments, and meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital filing systems.
• Prepare reports, presentations, and other documents as requested.
• Assist with event planning and coordination for internal meetings and company events.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Greet visitors and clients, providing a professional first impression.
• Process invoices and expense reports accurately.
• Undertake general office tasks and assist with ad-hoc projects as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Multitasking

Discretion

Adaptability

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role: Our client, a leading firm in Benoni, is seeking a dynamic and highly organized Administrative Assistant to join their bustling office. This hybrid role offers the best of both worlds, combining in-office collaboration with the flexibility of remote work. The ideal candidate will be proficient in managing daily administrative tasks, supporting team members, and contributing to the overall efficiency of the office environment. You will be instrumental in ensuring that operations run smoothly, handling a variety of responsibilities with professionalism and accuracy. This is a fantastic opportunity for an individual who thrives in a structured yet adaptable workplace. The Benoni office is a vibrant hub, and this role is key to maintaining its productivity. We are looking for someone who can seamlessly transition between remote and in-office duties, demonstrating reliability and a proactive approach to all tasks. Embrace a role that offers both stability and flexibility within a supportive corporate culture.

Key Responsibilities

• Provide comprehensive administrative support to office staff and management.
• Manage and coordinate office schedules, appointments, and meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital filing systems.
• Prepare reports, presentations, and other documents as requested.
• Assist with event planning and coordination for internal meetings and company events.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Greet visitors and clients, providing a professional first impression.
• Process invoices and expense reports accurately.
• Undertake general office tasks and assist with ad-hoc projects as needed.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to handle confidential information.
• Adaptability to work effectively both in the office and remotely.
• A detail-oriented approach to all tasks.
• Experience working in the Benoni area is advantageous.
• Must be able to commute to the Benoni office as per the hybrid work schedule.

Benefits

• Our client offers a competitive salary package, reflective of your skills and experience.
• Employees benefit from a comprehensive health insurance plan, paid time off, and opportunities for professional development.
• This hybrid role provides a great work-life balance, allowing for flexibility while maintaining strong team connections.
• Join a respected company in Benoni and contribute to a positive and productive work environment.
• We are committed to fostering employee growth and providing a supportive atmosphere for all.