Administrative Support Officer

Placements24; Gqeberha; Hybrid; ZAR 140,000 - 210,000; Full time

Benefits offered by this job

Competitive remuneration

Hybrid work arrangement

Professional development

Supportive team

Port Elizabeth office

Job summary

Placements24 is seeking a proactive Administrative Support Officer for Port Elizabeth, operating in a hybrid model to balance remote work with in-office presence and maintain efficient office operations.

You will provide comprehensive administrative support across departments, manage schedules, prepare documents, handle calls and emails, maintain filing systems, assist with meetings, process invoices, support data entry, and liaise with colleagues and external partners to keep workflows smooth.

Qualifications

• Previous experience in an administrative support role is required.
• Strong organizational skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.

Responsibilities

• Provide essential administrative support to management and staff, including managing schedules and coordinating appointments.
• Prepare and format documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain accurate and organized filing systems, both electronic and physical.
• Assist in the planning and execution of meetings and events.
• Manage office supplies and ensure necessary equipment is in good working order.
• Process invoices and expense claims, ensuring timely submission and accuracy.
• Support with data entry and database management.
• Liaise with internal departments and external partners to facilitate smooth operations.
• Contribute to the improvement of administrative processes and workflows.

Skills

Microsoft Office

Organizational skills

Communication skills

Teamwork

Attention to detail

Tools

Office management software

Job description

About the Role

Our client is seeking a proactive and detail-oriented Administrative Support Officer to join their team in Port Elizabeth . This role operates on a hybrid model, offering a blend of remote work and in-office presence, designed to optimize productivity and collaboration. You will be instrumental in providing comprehensive administrative assistance across various departments, ensuring the seamless execution of daily tasks and maintaining efficient office operations. This is an exciting opportunity for an individual looking to contribute their skills to a reputable organization while benefiting from a flexible work arrangement. We are looking for someone who is organized, efficient, and possesses excellent interpersonal skills to liaise effectively with colleagues and stakeholders. The ideal candidate will be adept at managing their workload, whether working remotely or in the office, and committed to upholding high standards of service and operational excellence. Our client values adaptability and a forward-thinking approach to administrative duties.

Key Responsibilities

• Provide essential administrative support to management and staff, including managing schedules and coordinating appointments.
• Prepare and format documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain accurate and organized filing systems, both electronic and physical.
• Assist in the planning and execution of meetings and events.
• Manage office supplies and ensure necessary equipment is in good working order.
• Process invoices and expense claims, ensuring timely submission and accuracy.
• Support with data entry and database management.
• Liaise with internal departments and external partners to facilitate smooth operations.
• Contribute to the improvement of administrative processes and workflows.

Requirements

• Previous experience in an administrative support role is required.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Ability to work autonomously and as part of a team in a hybrid setting.
• Detail-oriented with a commitment to accuracy.
• Adaptable and willing to take on new responsibilities.
• Professional demeanor and ability to handle confidential matters.Familiarity with office management software is a plus.
• Must be able to work from the Port Elizabeth office as required by the hybrid schedule.

Benefits

• Competitive remuneration package.
• Flexible hybrid work arrangement.
• Opportunities for professional development and skill enhancement.
• Supportive and team-oriented work environment.
• Contribution to a well-established company.