Administrative Coordinator - Hybrid

Placements24; Durban; Hybrid; ZAR 180.000 - 280.000; Vollzeit

Benefits dieser Stelle

Competitive salary based on experience

Hybrid work model offering flexibility

Career advancement opportunities

Collaborative and friendly work Atmos

Access to professional development

Growth-oriented company

Zusammenfassung

Placements24 in Durban is seeking a diligent Administrative Coordinator to join their team in Durban. This hybrid role balances remote work with in-office collaboration and focuses on ensuring smooth daily administrative operations across departments.

You will support scheduling, document preparation, communications, and data management while liaising with vendors and organizing meetings and events. Strong MS Office skills and attention to detail are essential for success.

Qualifikationen

• Experience in an administrative or coordination role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and in a hybrid environment.
• Proactive problem-solving approach.

Aufgaben

• Assist in managing office operations, including coordinating schedules, appointments, and meeting arrangements.
• Prepare, review, and distribute documents, reports, and correspondence with accuracy.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Maintain and update company databases and filing systems, ensuring information is current and accessible.
• Coordinate logistics for meetings, both in-person and virtual, including room bookings and catering.
• Support departmental staff with administrative tasks as required.
• Assist in the organization of company events and team-building activities.
• Process invoices, expense reports, and manage basic office supplies inventory.
• Contribute to process improvement initiatives to enhance administrative efficiency.
• Liaise with external vendors and service providers as needed.

Kenntnisse

Organizational skills

Multitasking

MS Office

Communication

Hybrid work

Independent worker

Time management

Discretion

Project management tools

Tools

Microsoft Office Suite

Jobbeschreibung

About the Role

Our client is seeking a diligent and proactive Administrative Coordinator to join their team in Durban . This role offers a hybrid work arrangement, combining the flexibility of remote work with the collaborative benefits of in-office interaction. You will play a crucial role in ensuring the smooth and efficient operation of daily administrative activities, supporting various departments, and facilitating effective communication across the organization. This is an excellent opportunity for a motivated individual to contribute to a reputable company and develop their administrative career in a supportive environment. We are looking for a candidate who can balance independent work with team collaboration, bringing energy and efficiency to both remote and office-based tasks. Our client values a structured approach to work and a commitment to delivering high-quality support. This position requires a professional who can adapt to different working modes while maintaining peak performance and contributing positively to the team dynamic.

Key Responsibilities

• Assist in managing office operations, including coordinating schedules, appointments, and meeting arrangements.
• Prepare, review, and distribute various documents, reports, and correspondence with accuracy.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Maintain and update company databases and filing systems, ensuring information is current and accessible.
• Coordinate logistics for meetings, both in-person and virtual, including room bookings and catering.
• Support departmental staff with administrative tasks as required.
• Assist in the organization of company events and team-building activities.
• Process invoices, expense reports, and manage basic office supplies inventory.
• Contribute to process improvement initiatives to enhance administrative efficiency.
• Liaise with external vendors and service providers as needed.

Requirements

• Previous experience in an administrative or coordination role is required.
• Strong organizational and multitasking abilities, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a hybrid work environment.
• A proactive approach to tasks and problem-solving.
• Ability to manage time effectively and meet deadlines.
• Discretion in handling sensitive information.
• Familiarity with project management tools is a plus.
• Must be able to commute to the Durban office as per the hybrid schedule.

Benefits

• Competitive salary based on experience.
• Hybrid work model offering flexibility.
• Opportunities for career advancement within the organization.
• Collaborative and friendly work atmosphere.
• Access to professional development resources.
• Contribution to a dynamic and growing company.