Hybrid Event Admin Coordinator

Placements24; Paarl; Hybrid; ZAR 201,000 - 312,000; Full time

Job summary

Placements24 is seeking an Administrative Coordinator to provide event planning support, manage vendor communications, and coordinate on-site logistics in Paarl. The hybrid role combines remote coordination with essential hands-on participation at events.

You will maintain event documentation, schedule site visits, manage guest lists and timelines, and assist post-event follow-ups. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced team environment within the South

Qualifications

• Proven ability to organize and coordinate multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills for vendor and client liaison.
• Experience with event coordination or administration is preferred.

Responsibilities

• Provide administrative support throughout the event planning lifecycle.
• Coordinate with vendors, suppliers, and clients to gather information and confirm details.
• Manage event-related documentation, including contracts, invoices, and guest lists.
• Assist in scheduling venue visits, client meetings, and team planning sessions.
• Maintain event timelines and track key milestones.
• Provide on-site support during events, assisting with setup, guest management, and logistics.
• Handle incoming and outgoing correspondence related to events.
• Manage inventory of event supplies and promotional materials.
• Assist with post-event tasks, such as vendor follow-ups and feedback collection.
• Ensure all administrative tasks are completed accurately and on time to support event success.

Skills

Excellent organizational skills

Multitasking

Communication skills

Microsoft Office Proficiency

Education

Diploma in Events Management or related

Tools

Microsoft Office Suite

Job description

Placements24 is seeking an Administrative Coordinator to provide event planning support, manage vendor communications, and coordinate on-site logistics in Paarl. The hybrid role combines remote coordination with essential hands-on participation at events.

You will maintain event documentation, schedule site visits, manage guest lists and timelines, and assist post-event follow-ups. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced team environment within the South