Hybrid Event Coordinator: Creative Experiences & Logistics

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work

Diverse projects

Performance-based bonuses

Professional development

Job summary

Placements24 in Stellenbosch seeks an energetic Event Coordinator to plan, execute and deliver a wide range of events, from corporate functions to weddings and festivals. The role blends on-site presence with remote work, and requires a proactive, organized approach in a fast-paced environment.

You will collaborate with clients to define objectives and budgets, manage vendors, coordinate logistics, and oversee event day operations.

Qualifications

• Minimum 3 years of experience in event planning and coordination.
• Ability to manage multiple events simultaneously with attention to detail.
• Excellent organizational, project management, and time management skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and standard office applications.

Responsibilities

• Collaborate with clients to define event objectives, themes, and budgets.
• Develop comprehensive event plans, including timelines, venue selection, and logistical arrangements.
• Source, negotiate with, and manage relationships with vendors and suppliers (e.g., caterers, decorators, AV technicians).
• Oversee event setup, execution, and breakdown, ensuring smooth operations on the day.
• Manage on-site event staff and volunteers, providing clear direction and support.
• Conduct post-event evaluations and report on key performance indicators.
• Maintain up-to-date knowledge of event industry trends and best practices.
• Handle all aspects of event promotion and guest communication.
• Ensure all events comply with relevant health, safety, and licensing regulations.
• Manage budgets effectively, tracking expenses and ensuring profitability.

Skills

Event planning

Project management

Vendor management

Negotiation

Communication

Time management

Budgeting

Multitasking

Team coordination

Job description

Placements24 in Stellenbosch seeks an energetic Event Coordinator to plan, execute and deliver a wide range of events, from corporate functions to weddings and festivals. The role blends on-site presence with remote work, and requires a proactive, organized approach in a fast-paced environment.

You will collaborate with clients to define objectives and budgets, manage vendors, coordinate logistics, and oversee event day operations.