Events Admin & Logistics Coordinator (Hybrid)

Placements24; Soweto; Hybrid; ZAR 150,000 - 210,000; Full time

Benefits offered by this job

Hybrid work model

Hands-on event experience

Job summary

Placements24 is seeking an Administrative Coordinator for our Events team in Soweto. This hybrid role combines office-based coordination with remote support to event planners, focusing on calendar management, vendor communications, and smooth logistics for a fast-paced events calendar.

You will help prepare proposals, contracts, itineraries, guest lists, and budgets, while maintaining organized records and responding to inquiries.

Qualifications

• Administrative experience in events or hospitality preferred.
• Strong organizational skills and the ability to manage multiple projects.
• Proficient in Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communication.
• Ability to work independently and in a hybrid team.
• Detail-oriented with proactive problem-solving.
• Familiarity with event planning software is a plus.
• Ability to multitask in a deadline-driven environment.
• Must be able to commute to Soweto office.
• Education: high school diploma; event management certification advantageous.

Responsibilities

• Provide administrative support to event planners, including scheduling meetings and managing correspondence.
• Coordinate event logistics such as venue booking, vendor liaison, and resource management.
• Prepare and manage event documents: proposals, contracts, itineraries, guest lists.
• Maintain records of event budgets, expenses, and payments.
• Liaise with vendors, suppliers, and clients to confirm details and resolve queries.
• Prepare event materials, presentations, and marketing collateral.
• Manage inquiries and route to the proper event team members.
• Support on-site execution and occasional office presence.
• Facilitate communication between office and remote collaborators.
• Maintain an organized database of event contacts.

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Teamwork

Education

High school diploma or equivalent

Event management certification (advantage)

Tools

Microsoft Office

Event planning software

Job description

Placements24 is seeking an Administrative Coordinator for our Events team in Soweto. This hybrid role combines office-based coordination with remote support to event planners, focusing on calendar management, vendor communications, and smooth logistics for a fast-paced events calendar.

You will help prepare proposals, contracts, itineraries, guest lists, and budgets, while maintaining organized records and responding to inquiries.