Hybrid Administrative Officer

Placements24; LegKraal Gate; Hybrid; ZAR 180.000 - 240.000; Vollzeit

Zusammenfassung

Placements24 in Mahikeng is seeking an Administrative Officer to support day-to-day operations in a hybrid work model. You will manage office processes, assist program activities, and act as a primary contact for staff, volunteers and partners.

The ideal candidate is organized, proactive and communicative, with experience in office administration and a strong command of Microsoft Office. This role offers the chance to contribute to the community while developing your administrative career.

Qualifikationen

• Experience in administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Experience with virtual meeting platforms and remote collaboration tools.

Aufgaben

• Manage office operations including reception and inquiries.
• Maintain records and databases for programs, staff, and volunteers.
• Schedule and coordinate meetings, workshops, and events.
• Prepare and disseminate reports and documents.
• Assist with procurement of office supplies and inventory.
• Provide administrative support to program managers and staff.
• Maintain filing systems for efficient retrieval.
• Coordinate travel arrangements and accommodations as needed.
• Assist onboarding of new staff and volunteers.
• Ensure compliance with organizational policies and procedures.

Kenntnisse

Organizational skills

Time management

Communication skills

Multitasking

Interpersonal skills

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Jobbeschreibung

About the Role

Our client, a reputable non-profit organization dedicated to community development in Mahikeng , is seeking a dedicated and organized Administrative Officer. This role operates on a hybrid model, requiring a balance of in-office presence and remote work flexibility. You will be instrumental in ensuring the smooth day-to-day operations of the organization, managing administrative processes, and supporting various program activities. The ideal candidate is proactive, possesses strong communication and multitasking abilities, and has a genuine commitment to the organization's mission. You will be a key point of contact for staff, volunteers, and external stakeholders, maintaining a professional and welcoming environment. This position offers the chance to contribute meaningfully to the community while developing your administrative career in a supportive setting.

Key Responsibilities

• Manage office operations, including reception, mail handling, and general inquiries.
• Maintain accurate records and databases for programs, staff, and volunteers.
• Schedule and coordinate meetings, workshops, and events, both in-person and virtual.
• Prepare and disseminate correspondence, reports, and other documents.
• Assist with procurement of office supplies and manage inventory.
• Provide administrative support to program managers and staff.
• Maintain filing systems, ensuring efficient organization and retrieval of information.
• Coordinate travel arrangements and accommodation as needed.
• Assist with onboarding new staff and volunteers, providing necessary administrative information.
• Ensure compliance with organizational policies and procedures.

Requirements

• Previous experience in an administrative or office support role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Experience with virtual meeting platforms and remote collaboration tools.
• Professional demeanor and strong interpersonal skills.
• Familiarity with non-profit operations is an advantage.
• Must be able to work from our Mahikeng office for designated in-office days.
• A proactive and self-motivated approach to work.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including health coverage and retirement contributions. Employees benefit from generous paid time off and opportunities for professional development relevant to the non-profit sector. The hybrid work model supports a healthy work-life balance. Our client is committed to fostering a collaborative and inclusive work culture, with regular team activities. You will have the opportunity to make a significant impact within the community while growing your career. Join a passionate team dedicated to making a difference.