Administrative Support Officer

Placements24; Benoni; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Flexible hybrid work arrangements

Professional development and training

Meaningful role supporting community服务

Supportive team culture

Work-life balance initiatives

Job summary

Placements24 client in Benoni, Gauteng, is seeking an Administrative Support Officer to assist multiple departments with scheduling, documentation, and reporting in a hybrid work setup. The role emphasizes organization, confidentiality, and effective communication to ensure smooth operations.

The ideal candidate has at least three years in administrative roles, strong MS Office and Google Workspace skills, and the ability to work independently as well as in a team to support community services

Qualifications

• Proven experience in administrative support or officer role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to program managers and staff, including scheduling, correspondence, and record-keeping.
• Manage and maintain databases with accuracy and confidentiality of information.
• Prepare reports, presentations, and documents for internal and external use.
• Coordinate meetings, workshops, and community events, including logistics and follow-up.
• Handle incoming/outgoing communications, directing inquiries to appropriate departments.
• Assist with financial administration tasks such as processing invoices.

Skills

Organizational skills

Communication skills

Multitasking

Time management

Team collaboration

Tools

Microsoft Office

Google Workspace

Job description

About the Role

Our client, a thriving community services organization, is looking for a dedicated Administrative Support Officer to join their team in Benoni, Gauteng. This pivotal role involves providing comprehensive administrative assistance to various departments, ensuring the efficient and effective delivery of services. The position offers a hybrid work model, combining office-based responsibilities with remote flexibility, allowing for a balanced work-life approach. We are committed to creating a supportive and inclusive workplace where staff can grow and make a difference in the Gauteng community. The ideal candidate will be highly organized, possess excellent communication skills, and have a passion for supporting community initiatives in Benoni.

Key Responsibilities

• Provide administrative support to program managers and staff, including scheduling, correspondence, and record-keeping.
• Manage and maintain databases, ensuring accuracy and confidentiality of client information.
• Prepare reports, presentations, and other documents for internal and external use.
• Coordinate meetings, workshops, and community events, including logistics and follow-up.
• Handle incoming and outgoing communications, directing inquiries to the appropriate departments.
• Manage office supplies and equipment, ensuring smooth operations.
• Assist with financial administration tasks, such as processing invoices and expense claims.
• Maintain organized filing systems and ensure easy access to information.
• Support the onboarding and training of new administrative volunteers or staff.
• Contribute to the continuous improvement of administrative processes.

Requirements

• Proven experience in an administrative support or officer role.
• Excellent organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong interpersonal and communication skills, both written and verbal.
• Experience working with databases and record management systems.
• Ability to work independently and collaboratively within a team environment.
• Discretion in handling sensitive and confidential information.
• Experience in the non-profit or community services sector is highly desirable for this Benoni role.
• A minimum of 3 years of relevant administrative experience.
• Adaptability to work effectively in both office and remote settings.

Benefits

• Competitive salary and benefits package.
• Flexible hybrid work arrangements.
• Opportunities for professional development and training.
• A meaningful role contributing to community services in Benoni, Gauteng.
• A supportive and collaborative team culture.
• Work-life balance initiatives.