Global Payroll Director

Conova Financial Recruitment; South Africa; Remote; ZAR 900,000 - 1,300,000; Full time

Benefits offered by this job

Medical aid contribution

Provident fund

Professional development

Remote work opportunity

Job summary

Conova Financial Recruitment is seeking a meticulous Remote HR Payroll Director for a fast-growing tech client in SA. The role oversees the full payroll function, VIP Payroll system, and ensures compliance with SA payroll regulations.

The ideal candidate holds a national diploma or degree in HR/payroll, VIP certification, and 3–5 years in payroll. The position is remote with national scope and requires integrity and strong stakeholder collaboration.

Qualifications

• National Diploma or degree in HR/payroll and VIP Payroll certification.
• 3–5 years as a payroll specialist with SA payroll knowledge.
• Strong BCEA/LRA understanding and data accuracy.

Responsibilities

• Process weekly and monthly payroll accurately and efficiently.
• Ensure statutory deductions and submissions to SARS and DoL are correct.
• Maintain payroll records with high confidentiality.
• Support HR with payroll-related projects and reporting.

Skills

BCEA knowledge

LRA knowledge

MS Office

Attention to detail

Communication

Education

Bachelor's Degree in Human Resources

National Diploma in Payroll Management/Accounting/HR

VIP Payroll System Certification

Tools

VIP Payroll System

Sage

MS Excel

Job description

Global Payroll Director

About the Role

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Key Responsibilities

• HR Management & Compliance
• Oversee full HR administrative function
• Ensure adherence to BCEA and Labour Relations Act (LRA)
• Manage employee and employer welfare
• Handle industrial relations matters in consultation with 3rd party suppliers
• Coordinate Employment Equity submissions to the Department of Labour
• Prepare and submit Work Skills Plan (WSP) and ATR documentation
• Prepare skills development documentation for TETA

BBBEE & Reporting

• Coordinate and drive full BBBEE process
• Manage relationships with approved 3rd party BBBEE vendors
• Prepare HR reports for Regional and Head Office reporting requirements

Recruitment & Development

• Manage full recruitment cycle including external checks prior to placement
• Drive performance management processes
• Coordinate employee development, training and coaching initiatives

Payroll

• Responsible for full payroll function
• Manage VIP Payroll system
• Ensure accurate submissions to SARS and Department of Labour
• Maintain payroll compliance and statutory reporting

Minimum Requirements

• Matric
• Completed Bachelors Degree in Human Resources
• Certification in VIP Payroll System
• 35 years experience as an HR & Payroll Generalist
• Strong working knowledge of BCEA and LRA
• Experience with WSP/ATR and Employment Equity submissions
• Proven BBBEE coordination experience
• Advanced MS Office proficiency
• Hands-on experience with VIP Payroll System

Core Competencies

• High attention to detail
• Strong analytical ability
• Ability to work under pressure and meet strict deadlines
• Strong problem-solving skills
• Proactive and self-driven
• Excellent communication skills
• Ability to multitask effectively

Attributes

• Ethical and honest
• Leadership capability
• Team-oriented with ability to work independently
• Strong planning and organisational skills
• Adherence to management directives

About the Role

Our client is looking for a meticulous and experienced HR Payroll Specialist to join their finance and HR departments in Benoni, Gauteng. This role is crucial for ensuring the accurate, timely, and compliant processing of payroll for all employees. The ideal candidate will have a strong understanding of payroll systems, South African payroll regulations, and a keen eye for detail. This is a full-time, on-site position that requires a high degree of responsibility and accuracy. You will be instrumental in managing the payroll function, ensuring that all employees are paid correctly and on time, and that all statutory deductions and contributions are handled appropriately within the Benoni operation.

Key Responsibilities

• Process weekly and monthly payroll accurately and efficiently, ensuring all employee data is up-to-date.
• Manage statutory deductions, including PAYE, UIF, and SDL, ensuring timely submission to relevant authorities.
• Administer employee benefits related to payroll, such as pension fund contributions and medical aid deductions.
• Reconcile payroll reports and investigate any discrepancies, ensuring accuracy and completeness.
• Maintain confidential employee payroll records and ensure compliance with data privacy regulations.
• Liaise with internal and external stakeholders, including HR, Finance, and SARS, regarding payroll matters.
• Stay updated on changes in payroll legislation and ensure the payroll system reflects these changes.
• Assist with the generation of payroll reports for management and financial analysis.
• Handle employee queries related to payroll, providing clear and accurate information.
• Support the HR department with ad-hoc payroll-related projects and tasks.

Requirements

• A National Diploma in Payroll Management, Accounting, or Human Resources.
• Minimum of 3-5 years of experience in a dedicated payroll specialist role.
• In-depth knowledge of South African payroll regulations and statutory requirements.
• Proficiency in payroll software (e.g., VIP, Sage) and MS Excel.
• Strong understanding of general accounting principles related to payroll.
• Excellent attention to detail and accuracy in data processing.
• Good communication and interpersonal skills.
• Ability to work independently and manage time effectively to meet strict deadlines.
• High level of integrity and discretion in handling sensitive financial and personal information.
• Experience with HRIS systems is an advantage.

Benefits

• An annual salary of R , dependent on experience.
• Full-time, on-site position in Benoni, Gauteng.
• Contribution to medical aid and provident fund.
• Opportunities for ongoing professional development in payroll management.
• A supportive and collaborative work environment.
• Paid annual leave and sick leave.
• Employee assistance program for confidential counseling and support.
• Access to company resources and training facilities.
• Potential for career advancement within the finance or HR departments.
• Regular team lunches and company social events.

Payroll Administration

• Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month.
• Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimise financial risk.
• Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnishee orders and other related payroll changes as per set deadlines.
• Accurately capture overtime and ensure that it is duly authorized before processing to minimise financial risk.

Payroll Reconciliations

• Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger).
• Accurate payment of monthly reconciliations to third parties as per deadline - before the 7th of each month.
• Reconcile IRP5s annually and submit to SARS as per set deadline to ensure compliance.
• Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimise financial risk to the company.
• Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimise risk.
• Liaise with finance department to ensure that all statutory payments ( PAYE, UIF, SDL, WCA,) are paid as per set deadlines.

Registration of new Employees

• Ensuring the existence, communication and application of appropriate Policies and Procedures to enforce compliance.
• Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly.
• Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends.
• Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies.
• Ensure that information loaded onto VIP is always accurate and reliable (master file).
• Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance.

Payroll queries

• Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours.
• Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline.
• Keep customers in the loop about their queries by providing regular feedback about status of their queries.

Payroll Reports

• Compile all required reports within deadlines.

Job Profiling

• Monitor and ensure that there are job profiles for all positions.
• Ensure that all employees have signed job profiles with their Line Managers.
• New employees sign job profiles to ensure a clear understanding of required performance standard.
• Employees transferred to new positions sign new job profiles to have a clear understanding of their new roles and responsibilities, as well as the required performance standard.

Business Partnering

• Create and maintain productive relationships with allocated business partners through providing advice and conducting visits.
• Meet monthly with business partners to increase visibility of HR in the business and proactiveness.
• Provide feedback on deliverables to direct manager as per agreed timelines.
• Keep all informed about progress on the real need through written communication, telephone communications and interpersonal meetings.
• Build a positive image of the department through exceeding client expectations at all times.
• Provide support to the Managers and staff to proactively identify areas that need HR intervention to increase staff morale.

Employee Engagement

• Conduct new employee engagement survey and give feedback.
• One on one sessions with new employees to ensure they adjust to our culture.
• One on one sessions with existing employees in allocated areas to establish if there are any issues.
• Address issues where necessary to maintain and increase employee morale.

HR Administration

• Assist with induction by presenting policies and procedures to new employees.
• Agreements with service providers are in place and negotiate for a reasonable placement fee.
• Maintain effective relationships with external service providers by evaluating performance through SLAs.
• Conduct exit interviews and give feedback to Line Managers on areas that need improvement.

About the Role

Our client, a fast‑growing tech company, is looking for a meticulous and experienced Remote HR Payroll Specialist to manage their payroll operations. This position is fully remote, allowing you to work from any location in South Africa. You will be responsible for ensuring accurate and timely processing of payroll for all employees, managing statutory deductions, and maintaining payroll records. The ideal candidate has a strong understanding of South African payroll legislation and is proficient with payroll software. This is an excellent opportunity to join a dynamic organization and play a key role in its financial operations, all from the convenience of your home office.