Executive Support Administrator

Placements24; Randburg; Hybrid; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Provident fund

Professional development

Hybrid work arrangement

Job summary

Placements24 in Randburg, Gauteng, is seeking a highly professional Executive Support Administrator to provide comprehensive support to senior executives. The role blends in-office collaboration with remote flexibility in a dynamic, hybrid work environment.

The ideal candidate will manage complex schedules, prepare documents, arrange travel, and handle confidential information with discretion. Strong organizational and communication skills are essential for success in this fast-paced setting.

Qualifications

• Proven experience as an Executive Assistant, Executive Support Administrator, or similar role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with travel arrangements and expense reporting.
• Ability to work effectively within a hybrid work setting.
• Adept at handling sensitive information.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Arrange travel itineraries, including flights, accommodation, and ground transportation.
• Handle confidential information with the utmost discretion and integrity.
• Serve as a liaison between executives and internal/external stakeholders.
• Organize and manage executive events and team-building activities.
• Screen and prioritize incoming communications, directing them as appropriate.
• Maintain organized filing systems, both physical and digital.
• Process expense reports and manage departmental budgets as needed.
• Proactively identify and address potential issues to ensure executive efficiency.

Skills

Executive support

Calendar management

Communication

Discretion

Prioritization

Travel coordination

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly professional and proactive Executive Support Administrator to provide comprehensive administrative support to senior executives in Randburg, Gauteng. This role is critical in ensuring the efficient and effective functioning of the executive office. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules. You will be responsible for handling a wide range of administrative tasks, facilitating seamless communication, and ensuring the smooth operation of daily executive activities. This hybrid position offers a blend of in-office collaboration and remote flexibility, supporting a dynamic work environment.

Key Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Arrange travel itineraries, including flights, accommodation, and ground transportation.
• Handle confidential information with the utmost discretion and integrity.
• Serve as a liaison between executives and internal/external stakeholders.
• Organize and manage executive events and team-building activities.
• Screen and prioritize incoming communications, directing them as appropriate.
• Maintain organized filing systems, both physical and digital.
• Process expense reports and manage departmental budgets as needed.
• Proactively identify and address potential issues to ensure executive efficiency.

Requirements

• Proven experience as an Executive Assistant, Executive Support Administrator, or similar role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience with travel arrangements and expense reporting.
• Ability to work effectively within a hybrid work setting.
• Adept at handling sensitive information.

Benefits

• Our client offers a competitive salary, a comprehensive benefits package including medical aid and provident fund, and opportunities for professional development.
• The hybrid work arrangement provides flexibility and a better work-life balance.
• Join a supportive team in Randburg, Gauteng, and play a vital role in supporting our executive leadership.