Executive Secretary

Placements24; Bloemfontein; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

On-site role

Professional development

Competitive salary

Job summary

Placements24 is seeking an experienced Executive Secretary to provide indispensable support to a key executive in Bloemfontein. You will manage calendars, coordinate travel, prepare critical documents, and liaise with stakeholders to ensure seamless operations.

The role demands discretion, strong English communication, and a proactive problem-solving mindset in a fast-paced environment.

Qualifications

• Minimum 5 years of experience as an Executive Secretary or Executive Assistant.
• Strong organizational, time-management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management.
• Excellent written and verbal communication in English.
• Ability to handle confidential information with discretion and integrity.
• Proactive mindset and problem-solving skills.

Responsibilities

• Manage the executive's busy schedule, including appointments, meetings, and engagements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations with exceptional accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Screen and manage incoming communications, prioritizing and responding as appropriate.
• Maintain confidential records and files, ensuring they are organized and secure.
• Act as a primary point of contact, representing the executive's office professionally.

Skills

Organizational skills

Time management

Multitasking

MS Office

Calendar management

English communication

Discretion

Problem solving

Proactive attitude

Tools

MS Office

Job description

About the Role

Our client is seeking a highly professional and experienced Executive Secretary to provide indispensable support to a key executive in Bloemfontein. This demanding role requires impeccable organizational abilities, discretion, and a proactive approach to managing complex administrative tasks. You will be responsible for maintaining executive calendars, coordinating travel, preparing critical documents, and acting as a key liaison for internal and external stakeholders. The ideal candidate will be adept at handling sensitive information and thrive in a fast-paced environment, ensuring seamless operations for the executive they support.

Key Responsibilities

• Manage and optimize the executive's busy schedule, including appointments, meetings, and engagements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations with exceptional accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Screen and manage incoming communications, prioritizing and responding as appropriate.
• Maintain confidential records and files, ensuring they are organized and secure.
• Act as a primary point of contact, representing the executive's office professionally.

Requirements

• Minimum of 5 years of experience as an Executive Secretary or Executive Assistant.
• Exceptional organizational, time-management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management.
• Superior written and verbal communication skills, with a strong command of English grammar.
• Demonstrated ability to handle confidential information with absolute discretion and integrity.
• Proactive attitude and ability to anticipate needs and solve problems independently.

Benefits

• Competitive salary commensurate with experience and expertise.
• Full-time, on-site position offering stability in Bloemfontein.
• Comprehensive medical aid and retirement fund benefits.
• Opportunities for continuous learning and professional development.
• A professional and supportive work environment within a respected organization.