Executive Administrative Support

Placements24; Rustenburg; Presencial; ZAR 480.000 - 720.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Attractive salary package

Annual bonus

Medical aid and provident fund

Generous leave

Professional development

Rustenburg work environment

Descripción de la vacante

Placements24 in Rustenburg, North West, seeks an experienced Executive Administrative Support professional to assist senior leadership. The role requires discretion, efficiency, and a proactive approach to managing complex schedules and confidential information.

You will coordinate calendars and travel, prepare documents, take minutes, liaise with stakeholders, and support special projects. The ideal candidate has 5+ years of senior admin experience and advanced MS Office proficiency.

Formación

• Minimum 5 years of experience providing high-level administrative support to senior executives.
• Excellent organizational and time management abilities.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Discretion in handling confidential information with professional communication skills.

Responsabilidades

• Manage and coordinate complex calendars for multiple executives.
• Arrange domestic and international travel, visas, accommodations, and itineraries.
• Prepare, proofread, and format documents, reports, and presentations.
• Gatekeeper for calls, correspondence, and prioritization of communications.
• Organize meetings, take minutes, and track action items.
• Maintain confidential files and budget-related administrative tasks.
• Liaise with internal departments and external stakeholders.

Conocimientos

Executive support

Time management

Multitasking

Discretion

Proactive problem solving

Interpersonal skills

Professional presence

Educación

Business Administration qualification

Herramientas

Microsoft Office

Descripción del empleo

About the Role

Our client is a prominent financial services firm located in the heart of Rustenburg, North West , seeking a highly competent and experienced Executive Administrative Support professional. This role demands discretion, efficiency, and a proactive approach to supporting senior leadership. You will be the lynchpin for the executive office, managing complex schedules, coordinating high-level meetings, and handling confidential information with utmost care. The ideal candidate will possess outstanding organizational skills, a polished professional presence, and the ability to anticipate needs and provide solutions before issues arise. This is an excellent opportunity to work within a prestigious organization and make a significant impact.

Key Responsibilities

• Manage and coordinate complex calendars for multiple executives, including scheduling, rescheduling, and resolving conflicts.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare, proofread, and format documents, reports, presentations, and correspondence for executive review.
• Act as a gatekeeper, screening calls, managing correspondence, and prioritizing communications for executives.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Maintain confidential files and records with strict adherence to privacy protocols.
• Process expense reports and manage budget-related administrative tasks.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Manage office supplies and equipment for the executive suite.
• Undertake special projects and assignments as directed by the executives.

Requirements

• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Exceptional organizational, time management, and multitasking capabilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Superior written and verbal communication skills, with meticulous attention to detail.
• Discretion and proven ability to handle sensitive and confidential information.
• Experience in travel coordination and expense management.
• Ability to work independently and proactively, anticipating needs and solving problems.
• Professional demeanor and strong interpersonal skills.
• Familiarity with the financial services industry is highly desirable.
• A relevant tertiary qualification in Business Administration or a related field.

Benefits

• Attractive salary package that reflects the seniority of the role.
• Participation in the company's annual bonus scheme.
• Comprehensive medical aid, dental coverage, and provident fund.
• Generous leave allocation.
• Opportunities for professional development and continuous learning.
• A professional and dynamic work environment in Rustenburg .
• Access to corporate wellness programs.
• Potential for career progression within the organization.