Executive Secretary

Placements24; Durban; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Hybrid work

Health, dental, and vision insurance

Annual leave

Executive coaching

Job summary

Placements24 in Durban is seeking a highly professional Executive Secretary to provide direct support to senior executives in our Durban office. This role handles complex calendars, travel, and confidential communications, ensuring smooth executive operations.

The ideal candidate has 7+ years of executive secretarial experience, exceptional organization, and a polished demeanor. Hybrid work setup combines office presence in Durban with remote flexibility, accompanied by comprehensive benefits

Qualifications

• 7+ years of executive secretarial or EA experience at C-level.
• Strong MS Office and virtual collaboration proficiency.
• Excellent written and verbal communication; professional demeanor.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars for multiple executives, including meetings and travel.
• Prepare and proofread correspondence and reports with high accuracy.
• Coordinate executive travel and accommodation.
• Liaise with internal and external stakeholders for communications.
• Prepare materials for board and committee meetings.

Skills

Executive support

Calendar management

Travel arrangements

MS Office

Discretion

Communication

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly professional and discreet Executive Secretary to provide direct support to senior executives in their Durban office. This role is instrumental in managing complex schedules, facilitating communication, and ensuring the smooth execution of executive duties. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively solve problems. Join a dynamic team where your contributions are valued and play a vital role in the efficiency of our leadership.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and security.
• Coordinate executive travel arrangements, including flights, accommodation, and ground transportation.
• Act as a liaison between executives and internal/external stakeholders, managing communication flow effectively.
• Organize and prepare materials for board meetings, committee meetings, and other significant events.

Requirements

• Extensive experience (7+ years) as an Executive Secretary or Executive Assistant supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational skills, meticulous attention to detail, and strong problem-solving abilities.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Demonstrated ability to manage multiple priorities, work independently, and meet tight deadlines.
• Experience in managing confidential information and maintaining utmost discretion.

Benefits

• Competitive executive-level salary and potential for bonuses.
• Hybrid work arrangement combining office presence in Durban with remote flexibility.
• Comprehensive health, dental, and vision insurance plans.
• Generous annual leave and paid public holidays.
• Access to professional development resources and executive coaching.