Executive Secretary

Placements24; Klerksdorp; Presencial; ZAR 300.000 - 480.000; Jornada completa

Descripción de la vacante

Placements24 is seeking an Executive Secretary to provide dedicated support to senior executives in Klerksdorp, North West. This full-time, office-based role requires exceptional organizational skills, discretion, and the ability to manage complex calendars and travel arrangements.

You will draft correspondence, prepare presentations, and support meeting logistics while maintaining confidentiality and professional communication with stakeholders at all levels.

Formación

• Proven experience as an Executive Secretary or similar high-level support role.
• Exceptional organizational and multitasking skills.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication in English.
• High level of discretion and professionalism.

Responsabilidades

• Manage and maintain complex executive calendars, prioritizing appointments and meetings.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and visas.
• Prepare agendas, attend meetings, record minutes, and follow up on action items.
• Draft, proofread, and distribute correspondence, reports, and presentations.
• Act as a primary point of contact for executives, screening calls and managing correspondence.
• Handle confidential information with the highest level of discretion and security.
• Organize and maintain executive files and databases, ensuring accuracy and accessibility.
• Assist with executive event planning and logistics.
• Conduct research and prepare background materials for meetings and projects.
• Provide general administrative support to the executive team as needed.

Conocimientos

Calendar management

Executive support

Travel coordination

Discretion & professionalism

Herramientas

Microsoft Office

Descripción del empleo

About the Role

Our client, a distinguished entity in the financial services sector, is searching for a highly professional and efficient Executive Secretary to provide dedicated support to their senior executives. This demanding role is situated in Klerksdorp, North West , and requires an individual with exceptional organizational skills, impeccable attention to detail, and the utmost discretion. The Executive Secretary will be responsible for managing complex schedules, coordinating meetings, handling sensitive communications, and ensuring the smooth operation of the executive office. If you are a polished professional with a proven track record of supporting high-level management, we encourage you to apply. This is a full-time, office-based position, emphasizing direct engagement and consistent support within our client's Klerksdorp, North West headquarters. This role is integral to the efficiency and effectiveness of the executive team.

Key Responsibilities

• Manage and maintain complex executive calendars, prioritizing appointments and meetings.


• Arrange and coordinate domestic and international travel, including flights, accommodation, and visas.


• Prepare agendas, attend meetings, record minutes, and follow up on action items.


• Draft, proofread, and distribute correspondence, reports, and presentations.


• Act as a primary point of contact for executives, screening calls and managing correspondence.


• Handle confidential information with the highest level of discretion and security.


• Organize and maintain executive files and databases, ensuring accuracy and accessibility.


• Assist with executive event planning and logistics.


• Conduct research and prepare background materials for meetings and projects.


• Provide general administrative support to the executive team as needed.

Requirements

• Proven experience as an Executive Secretary or similar high-level administrative support role.


• Exceptional organizational, time management, and multitasking skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Excellent written and verbal communication skills, with a strong command of English grammar and etiquette.


• High level of professionalism, discretion, and confidentiality.


• Ability to anticipate needs and work proactively with minimal supervision.


• Experience in managing complex travel arrangements and expense reporting.


• Strong interpersonal skills and the ability to interact effectively with stakeholders at all levels.


• Attention to detail and a commitment to accuracy.


• Familiarity with corporate environments, particularly in financial services, is a plus.

Benefits

Our client offers a competitive salary package commensurate with experience and expertise. Comprehensive benefits include medical aid, a retirement annuity fund, and performance-based bonuses. You will be working in a professional and modern office environment in Klerksdorp, North West . Opportunities for professional development and continuous learning are provided. This role offers the chance to work closely with senior leadership and gain valuable insights into strategic business operations. Our client fosters a culture of excellence and provides a stable and rewarding career path for dedicated professionals.