Executive Secretary

Placements24; Vereeniging; On-site; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Top-level management exposure

Professional development

Growth opportunities

Vereeniging-based role

Job summary

Placements24 in Vereeniging, Gauteng, seeks an experienced Executive Secretary to support senior executives and manage complex schedules. The role requires discretion, exceptional organization, and adept handling of communications to ensure smooth operation of the executive office.

You will coordinate calendars, travel, meetings, and document preparation while liaising with internal and external stakeholders and handling sensitive information with professionalism.

Qualifications

• Significant experience in executive support or high-level administrative roles.
• Proficient in Microsoft Office and scheduling software.
• Excellent written and verbal communication with professional demeanor.
• High level of discretion with confidential information.
• Ability to work independently and take initiative.
• Strong organizational and time-management skills.
• Familiarity with Vereeniging business environment is a plus.

Responsibilities

• Manage and maintain complex executive calendars and travel arrangements.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Screen and prioritize emails and phone calls for executives.
• Prepare reports, presentations, and other documents as required.
• Coordinate domestic and international travel arrangements.
• Maintain confidential filing systems and liaison with stakeholders.
• Assist with event planning and executive logistics.
• Proactively anticipate executive needs and provide solutions.

Skills

Calendar management

Communication

Discretion

Time management

Independent work

Problem solving

Proactive approach

Education

Secretarial qualification

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly professional and experienced Executive Secretary to provide comprehensive support to senior executives in Vereeniging, Gauteng . This critical role demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. The Executive Secretary will act as a key point of contact and ensure the smooth and efficient operation of the executive office. This is an excellent opportunity for a dedicated professional to contribute to a leading organization in the Vereeniging area and play a vital role in supporting its leadership.

Key Responsibilities

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
• Prepare agendas, take minutes, and ensure follow-up on action items for executive meetings.
• Screen and prioritize incoming correspondence, including emails and phone calls.
• Prepare reports, presentations, and other documents as required.
• Coordinate domestic and international travel arrangements.
• Manage and maintain executive filing systems, ensuring confidentiality.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with event planning and logistics for executive functions.
• Handle confidential and sensitive information with the utmost discretion.
• Proactively anticipate executive needs and provide solutions.

Requirements

• Significant experience as an Executive Secretary or in a similar high-level administrative support role, preferably in Gauteng .
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Outstanding written and verbal communication skills, with a professional and courteous demeanor.
• High level of discretion and the ability to handle confidential information.
• Ability to work independently and demonstrate initiative.
• Strong problem-solving abilities and meticulous attention to detail.
• A proactive approach to anticipating and meeting executive needs.
• Relevant secretarial or administrative qualification is a strong asset.
• Familiarity with the business environment in Vereeniging .

Benefits

• Attractive salary package commensurate with experience.
• Opportunity to work closely with top-level management.
• Exposure to strategic business operations.
• Professional development and growth opportunities.
• A supportive and dynamic work environment in Vereeniging .
• Contribute to the success of a prominent company.