Executive Assistant to Director

Placements24; Vereeniging; On-site; ZAR 260,000 - 380,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Job summary

Placements24 in Vereeniging, Gauteng, seeks an experienced Executive Assistant to provide dedicated support to a Director. The role requires professionalism, discretion, and strong organizational skills to manage a complex schedule and internal/external communications.

You will coordinate meetings, travel, and high-level events, prepare reports and presentations, and handle confidential information with integrity in a dynamic corporate environment.

Qualifications

• Minimum 5 years of proven experience as an Executive/Personal Assistant or similar high-level role.
• Excellent organizational and time management abilities with strong attention to detail.
• Strong written and verbal communication skills with impeccable grammar.
• Proficient in Microsoft Office and calendar management tools.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Manage the Director's calendar, schedule appointments, meetings, and travel (domestic and international).
• Prepare and edit correspondence, reports, presentations, and documents.
• Serve as primary contact for the Director, screening calls, emails, and visitors.
• Coordinate logistics for board meetings and executive events.
• Maintain confidentiality and exercise discretion at all times.
• Prepare agendas, take minutes, and follow up on action items.
• Oversee expense reports and assist with budget tracking for the Director's office.
• Conduct research and compile information as required.
• Maintain organized filing systems (physical and digital).
• Anticipate needs and proactively address issues to ensure smooth workflow.

Skills

Executive support

Discretion

Time management

Communication

Proactive

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

Calendar tools

Job description

About the Role Our client, a leading organization in Vereeniging, Gauteng, is actively seeking a highly competent and experienced Executive Assistant to provide dedicated support to one of their Directors. This role demands a high level of professionalism, discretion, and organizational acumen. You will be responsible for managing the Director's complex schedule, coordinating meetings, handling confidential information, and acting as a primary liaison for internal and external communications. The successful candidate will be proactive, possess exceptional multitasking abilities, and demonstrate a strong commitment to ensuring the Director's effectiveness and efficiency. This is a critical support role within a dynamic corporate environment in Vereeniging.

Key Responsibilities

• Manage the Director's calendar, including scheduling appointments, meetings, and travel arrangements (domestic and international).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as the primary point of contact for the Director, screening calls, emails, and visitors.
• Coordinate logistics for board meetings, executive retreats, and other high-level events.
• Handle confidential information with the utmost discretion and integrity.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Manage expense reports and assist with **budget tracking** for the Director's office.
• Conduct research and compile information for various projects as requested.
• Maintain organized filing systems, both physical and digital.
• Anticipate needs and proactively address potential issues to ensure smooth workflow.

Requirements

• Minimum of 5 years of proven experience as an Executive Assistant, Personal Assistant, or similar high‑level administrative role.
• Exceptional organizational and time management skills with the ability to prioritize effectively in a fast-paced environment.
• Strong written and verbal communication skills, with impeccable grammar and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Proactive mindset with strong problem-solving capabilities.
• Ability to work independently and anticipate the needs of the executive.
• Professional demeanor and a strong work ethic.
• Experience within the Vereeniging region or similar industrial sectors is advantageous.
• A tertiary qualification in a relevant field is a plus.

Benefits

Our client offers a competitive salary, comprehensive benefits package, and opportunities for professional development. This role is based in our Vereeniging office, providing a stable and professional work environment. Join a leading company and play an integral role in supporting executive leadership.