Executive Administrative Officer

Placements24; Vereeniging; Hybrid; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Growth opportunities

Strategic exposure

Team in Vereeniging

Job summary

Placements24 in Vereeniging is seeking an Executive Administrative Officer to provide high-level support to senior executives in a hybrid work setting. You will manage calendars, prepare reports, coordinate travel, handle confidential information, and liaise with stakeholders to ensure smooth operations.

The role requires discretion, initiative, and strong communication skills, with opportunities to contribute to strategic goals within a leading Gauteng organization.

Qualifications

• Extensive experience as an Executive Administrative Assistant or Officer, preferably supporting C-level executives.
• Exceptional organizational and time-management skills with a proven ability to prioritize.
• Superior written and verbal communication skills, with impeccable attention to detail.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Demonst rated ability to handle sensitive and confidential information with integrity.
• Proactive problem-solver with a keen ability to anticipate needs and act independently.
• Strong interpersonal skills and the ability to build and maintain professional relationships.
• A degree or relevant professional qualification in administration or business is highly desirable.
• Willingness to work a hybrid schedule based in or near Vereeniging.
• Must be legally authorized to work in South Africa.

Responsibilities

• Manage and maintain complex executive calendars, proactively scheduling appointments and meetings.
• Prepare and edit executive correspondence, reports, presentations, and other critical documents.
• Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.
• Act as a gatekeeper and primary point of contact for executive communications, screening calls and visitors.
• Handle highly confidential information with the utmost discretion and security.
• Organize and prepare for board meetings, executive retreats, and other high-level events.
• Conduct research and compile information for executive decision-making.
• Manage expense reports and assist with budget tracking for the executive office.
• Liaise effectively with internal departments and external stakeholders on behalf of the executives.
• Provide general administrative support to ensure the smooth operation of the executive office.

Skills

Executive support

Calendar management

Communication

Travel coordination

Confidentiality

Problem solving

Relationship building

Education

Degree in administration or business

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Video conferencing

Job description

About the Role

Our client in Vereeniging, Gauteng, is seeking a highly competent and discreet Executive Administrative Officer. This critical role involves providing high-level administrative support to senior executives, ensuring the efficient and effective functioning of the executive office. The successful candidate will be a strategic thinker, an exceptional communicator, and adept at managing complex schedules, confidential information, and a wide range of administrative tasks. You will be instrumental in facilitating communication, coordinating meetings, managing travel, and acting as a key point of contact for internal and external stakeholders. This position offers a hybrid work arrangement, blending the benefits of remote flexibility with essential in-office collaboration. We are looking for a professional who demonstrates integrity, initiative, and a commitment to excellence in supporting our leadership team in Vereeniging. This is an excellent opportunity to be at the forefront of organizational operations and contribute significantly to the strategic goals of a leading company in Gauteng.

Key Responsibilities

• Manage and maintain complex executive calendars, proactively scheduling appointments and meetings.


• Prepare and edit executive correspondence, reports, presentations, and other critical documents.


• Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.


• Act as a gatekeeper and primary point of contact for executive communications, screening calls and visitors.


• Handle highly confidential information with the utmost discretion and security.


• Organize and prepare for board meetings, executive retreats, and other high-level events.


• Conduct research and compile information for executive decision-making.


• Manage expense reports and assist with budget tracking for the executive office.


• Liaise effectively with internal departments and external stakeholders on behalf of the executives.


• Provide general administrative support to ensure the smooth operation of the executive office.

Requirements

• Extensive experience as an Executive Administrative Assistant or Officer, preferably supporting C-level executives.


• Exceptional organizational and time-management skills with a proven ability to prioritize.


• Superior written and verbal communication skills, with impeccable attention to detail.


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.


• Demonstrated ability to handle sensitive and confidential information with integrity.


• Proactive problem-solver with a keen ability to anticipate needs and act independently.


• Strong interpersonal skills and the ability to build and maintain professional relationships.


• A degree or relevant professional qualification in administration or business is highly desirable.


• Willingness to work a hybrid schedule based in or near Vereeniging.


• Must be legally authorized to work in South Africa.

Benefits

• Highly competitive salary and executive-level benefits package.


• Hybrid work model offering flexibility and work-life balance.


• Significant opportunities for professional growth and development.


• Exposure to strategic decision-making processes within the company.


• Collaborative and dynamic work environment in Vereeniging.


• Contribute to a leading organization in Gauteng.


• Paid annual leave and company holidays.