Executive Secretary

Placements24; Polokwane; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Job summary

Placements24 in Polokwane, Limpopo, is seeking a highly professional and discreet Executive Secretary to support our senior leadership team in a hybrid role. You will manage calendars, coordinate travel, and prepare documents with precision.

The ideal candidate has at least 5 years of high-level admin experience, superb confidentiality, and advanced MS Office skills. A tertiary qualification in Administration or Business Management is preferred, and local commuting is expected.

Qualifications

• 5+ years of experience in a high-level administrative support role.
• Advanced proficiency in Microsoft Office Suite and calendar management.
• Excellent organizational and time-management skills with attention to detail.
• Superior written and verbal communication skills with professionalism.

Responsibilities

• Manage and maintain calendars for senior executives, including meetings and travel.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Coordinate logistics for executive and board meetings and events.
• Screen calls and manage inquiries as primary contact for stakeholders.
• Handle confidential information with discretion and maintain filing systems.
• Assist with financial documentation, expense reports and budget tracking.
• Provide general administrative support including minutes and project assistance.

Skills

Advanced MS Office

Calendar management

Communication

Discretion/confidentiality

Travel coordination

Education

Tertiary qualification in Administration or Business Management

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a distinguished non-profit organization focused on community development, is seeking a highly professional and discreet Executive Secretary to support their senior leadership team in Polokwane, Limpopo . This hybrid role demands exceptional organizational abilities, excellent communication skills, and a proactive approach to managing complex administrative tasks. The ideal candidate will be adept at handling sensitive information with confidentiality and efficiency, ensuring the smooth functioning of executive operations. This is a significant opportunity to contribute to a meaningful cause while advancing your career in a respected organization.

Key Responsibilities

• Manage and maintain the calendars of senior executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Coordinate and manage logistics for executive meetings, board meetings, and special events.
• Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and maintain electronic and physical filing systems.
• Assist with the preparation of financial documentation, expense reports, and budget tracking.
• Provide general administrative support, including travel arrangements, meeting minutes, and project assistance.
• Ensure efficient office operations and proactively address any administrative challenges.
• Liaise with various departments and external partners on behalf of the executives.

Requirements

• Minimum of 5 years of experience as an Executive Secretary, Executive Assistant, or in a similar high-level administrative support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Superior written and verbal communication skills, with a professional and articulate demeanor.
• Demonstrated ability to handle confidential information with discretion.
• Experience in coordinating events and managing complex travel itineraries.
• Ability to work independently, anticipate needs, and take initiative.
• A relevant tertiary qualification in Administration or Business Management is preferred.
• Must be based in or willing to commute to Polokwane, Limpopo .

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and a provident fund. This hybrid role provides flexibility and the opportunity to work within a reputable non-profit organization in Polokwane . Contribute to impactful work while developing your professional skills in a supportive environment.