Executive Administrative Assistant - WhatJobs Direct

Placements24; Rustenburg; On-site; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Performance bonuses

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide high-level support to the senior leadership team in Rustenburg, North West. The role demands excellent organizational skills, discretion, and proactive management of confidential matters in a professional environment.

Based in modern facilities in Rustenburg, the position offers exposure to strategic initiatives and opportunities for career growth within a prestigious organization.

Qualifications

• Extensive experience supporting senior management (C-suite or equivalent).
• Advanced MS Office proficiency (Outlook, Word, Excel, PowerPoint). CRM experience is advantageous.
• Excellent written and verbal communication in English with business etiquette.
• Superior organizational and time-management skills in a high-pressure environment.
• Proven ability to handle confidential information with discretion and integrity.

Responsibilities

• Manage and coordinate executive calendars across multiple time zones.
• Prepare, edit, and proofread confidential documents and presentations.
• Screen and prioritize communications with internal and external stakeholders.
• Organize and maintain physical and digital filing systems for executives.
• Coordinate travel logistics including flights, accommodations, and transport.
• Prepare expense reports and manage budget-related tasks.
• Distribute materials, take minutes, and track action items for meetings.
• Assist with planning and execution of executive events and client engagements.
• Conduct background research as requested by executives.
• Maintain professionalism and confidentiality in all interactions.
• Anticipate executives' needs and propose proactive solutions.
• Support ad hoc administrative projects and office operations.

Skills

Executive support to C-suite

MS Office proficiency

CRM systems experience

English communication

Discretion and confidentiality

Tools

Microsoft Excel

PowerPoint

CRM systems

Job description

About the Role

Our client, a distinguished leader in the professional services sector, is seeking a highly competent and discreet Executive Administrative Assistant to provide high-level support to their senior leadership team in Rustenburg, North West . This critical role demands exceptional organizational skills, meticulous attention to detail, and a proactive approach to managing the complex needs of executive management. The ideal candidate will be a polished professional with a proven track record of supporting C-suite executives, capable of handling sensitive information with the utmost confidentiality. This is a demanding yet rewarding position, offering the opportunity to work within a prestigious organization and contribute significantly to its operational efficiency. The role is based in our client's state-of-the-art facilities in Rustenburg , fostering a professional and collaborative work environment.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare, edit, and proofread confidential correspondence, reports, presentations, and other critical documents with accuracy and speed.
• Serve as a key point of contact for internal and external stakeholders, screening and prioritizing communications with professionalism.
• Organize and maintain executive filing systems, both physical and digital, ensuring efficient data management and retrieval.
• Coordinate executive travel logistics, including booking flights, accommodations, and ground transportation, often with last-minute changes.
• Prepare expense reports, reconcile corporate credit cards, and manage budget-related administrative tasks.
• Facilitate executive meetings by preparing agendas, distributing materials, taking minutes, and tracking action items.
• Assist with the planning and execution of executive events, conferences, and client engagements.
• Conduct research and compile background information on various topics as requested by executives.
• Uphold a high standard of professionalism and confidentiality in all interactions and duties.
• Proactively anticipate the needs of the executives and offer solutions before issues arise.
• Manage ad hoc administrative projects and support office operations as required.

Requirements

• Extensive experience as an Executive Administrative Assistant or similar role supporting senior management (e.g., C-suite).
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM systems is advantageous.
• Exceptional written and verbal communication skills in English, with a strong command of business etiquette.
• Superior organizational and time-management skills, with the ability to prioritize effectively in a high-pressure environment.
• Proven ability to handle sensitive and confidential information with discretion and integrity.
• Strong problem-solving skills and the initiative to work independently with minimal supervision.
• A sophisticated understanding of business operations and professional conduct.
• Flexibility to work extended hours when necessary to meet executive demands.
• A polished and professional demeanor, with excellent interpersonal skills.
• Experience in the professional services or financial sectors is a plus.

Benefits

Our client provides a highly competitive salary commensurate with experience, along with an attractive benefits package including comprehensive health insurance, retirement contributions, and performance bonuses. Employees will have the opportunity to work in a premier office environment in Rustenburg , renowned for its commitment to professional development and employee well-being. This role offers unparalleled exposure to executive decision-making and strategic initiatives within a leading organization. Opportunities for career advancement are significant for individuals who demonstrate exceptional performance and dedication. Join a team that values expertise, professionalism, and a commitment to excellence in a dynamic and challenging role.