Executive Secretary

Placements24; Gqeberha; On-site; ZAR 360,000 - 540,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Retirement fund contributions

Growth opportunities

Stable work environment

Job summary

Placements24 is seeking an experienced Executive Secretary to provide dedicated support to a senior executive in Port Elizabeth. You will manage complex scheduling, travel arrangements, and prepare important documentation, ensuring efficiency and confidentiality.

The role requires extensive experience, outstanding organizational and communication skills, and a professional approach to handling confidential information.

Qualifications

• Extensive experience as an Executive Secretary or Executive Assistant.
• Excellent organizational, time management and multitasking abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Superior written and verbal communication, with high professionalism.
• Ability to handle confidential information with tact and discretion.
• Secretarial studies or business administration qualification preferred.

Responsibilities

• Manage and coordinate the executive's complex schedule, including appointments, meetings, and travel.
• Prepare, proofread, and format correspondence, reports, and presentations.
• Handle confidential information with discretion and maintain records.
• Act as liaison between the executive and internal/external stakeholders.
• Organize and manage logistics for executive meetings, conferences, and events.
• Anticipate the executive's needs and address potential issues proactively.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Discretion with confidential info

Education

Secretarial studies or Business Admin qualification

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client, a prominent organization in Port Elizabeth, seeks a highly professional and experienced Executive Secretary to provide dedicated support to a senior executive. This role is critical for managing the executive's daily operations, ensuring efficiency and confidentiality. You will be responsible for complex scheduling, travel arrangements, and preparing important documentation. This is a fantastic opportunity to work in a key support position within a respected company, contributing to the smooth functioning of executive operations in Port Elizabeth.

Key Responsibilities

• Manage and coordinate the executive's complex schedule, including appointments, meetings, and travel.
• Prepare, proofread, and format correspondence, reports, and presentations.
• Handle confidential information with the utmost discretion and ensure proper record-keeping.
• Act as a liaison between the executive and internal/external stakeholders, managing communications.
• Organize and manage logistics for executive meetings, conferences, and events.
• Anticipate the needs of the executive and proactively address potential issues.

Requirements

• Extensive experience as an Executive Secretary or Executive Assistant.
• Exceptional organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Superior written and verbal communication skills, with a high degree of professionalism.
• Demonstrated ability to handle confidential matters with tact and discretion.
• A qualification in secretarial studies or business administration is preferred.

Benefits

• An attractive salary and potential for performance-based rewards.
• Comprehensive health insurance and retirement fund contributions.
• Opportunities for professional growth and development.
• A stable and supportive work environment.
• The chance to be an integral part of a leading organization in Port Elizabeth.