Executive Personal Assistant

Placements24; Durban; Híbrido; ZAR 600.000 - 900.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical aid

Retirement fund

Annual leave

Executive coaching and training

Remote work flexibility

Career growth

Descripción de la vacante

Placements24 in Durban seeks an Executive Personal Assistant to provide comprehensive support to the CEO, managing complex schedules, travel, and communications with utmost confidentiality.

The role requires 7+ years in PA/EA to C-level executives, exceptional organizational skills, and a proactive, autonomous work style. Remote work with occasional travel to Durban; strong MS Office skills are essential.

Formación

• Minimum 7 years as PA/EA to C-level executives.
• Extensive international travel logistics experience.
• Strong organizational, time management, and prioritization skills.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication; detail oriented.
• Ability to handle confidential information with discretion.
• Independent, proactive, and adaptable to changing priorities.
• Experience in logistics/supply chain is advantageous.
• Degree in Business Administration or related field preferred.

Responsabilidades

• Manage CEO's calendar, meetings, and calls with internal/external stakeholders.
• Coordinate domestic and international travel, visas, and itineraries.
• Prepare and edit correspondence, reports, and presentations for the CEO.
• Screen calls and emails; act as gatekeeper for the CEO.
• Handle confidential information with discretion.
• Prepare expense reports and manage CEO office budgets.
• Research information for meetings and projects.
• Follow up and meet deadlines; organize board materials.
• Provide general admin support to the CEO.

Conocimientos

Calendar management

Travel logistics

Communication skills

Discretion and confidentiality

Organizational skills

Independent work

Educación

Bachelor's degree in Business Administration

Herramientas

Microsoft Office

Descripción del empleo

About the Role

Our client, a leading logistics and supply chain enterprise headquartered in Durban , is seeking a highly discreet and proactive Executive Personal Assistant to provide comprehensive support to their Chief Executive Officer. This role is fundamental to ensuring the CEO's productivity and effectiveness by managing their complex schedule, communications, and travel arrangements with utmost efficiency and confidentiality. The ideal candidate will possess exceptional organizational acumen, a keen eye for detail, and the ability to anticipate needs in a fast-paced, demanding environment. This is a unique opportunity to work closely with senior leadership within a well-established organization in the bustling port city of KwaZulu-Natal .

Key Responsibilities

• Manage the CEO's demanding calendar, scheduling meetings, appointments, and conference calls with internal and external stakeholders.
• Coordinate all domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Prepare, review, and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Act as a gatekeeper and primary point of contact for the CEO, screening calls and emails, and redirecting inquiries as appropriate.
• Handle sensitive and confidential information with the utmost discretion.
• Prepare expense reports and manage budgets for the CEO's office.
• Conduct research and gather information for meetings and projects as required.
• Proactively manage follow-ups and ensure deadlines are met.
• Organize and prepare materials for board meetings and other high-level engagements.
• Provide general administrative support and assistance to the CEO as needed.

Requirements

• Minimum of 7 years of experience as a Personal Assistant or Executive Assistant to C-level executives.
• Demonstrated ability to manage complex international travel logistics.
• Exceptional organizational, time management, and prioritization skills.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with strong attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Adaptability and flexibility to handle changing priorities and urgent requests.
• Experience in the logistics or supply chain industry is a strong advantage.
• A degree in Business Administration or a related field is preferred.

Benefits

Our client offers a highly competitive salary, reflective of the extensive experience required for this role, alongside a comprehensive benefits package.

• premium medical aid coverage
• a generous retirement fund contribution
• ample annual leave
• We provide significant opportunities for professional development, including executive coaching and specialized training.
• This position offers the convenience and flexibility of a Remote work arrangement, allowing for greater work-life integration, though occasional travel to Durban may be required.
• Join a forward-thinking company that values its executive support staff and provides a dynamic platform for career growth within the KwaZulu-Natal region.