Executive Administrative Assistant to the CEO

Placements24; Johannesburg; Hybrid; ZAR 360,000 - 520,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Retirement fund

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to the CEO in a dynamic Johannesburg-based environment. The role requires proactive scheduling, high-level meeting coordination, and professional liaison with internal and external stakeholders.

You will help ensure operational excellence within the CEO’s office and contribute to strategic outcomes. The ideal candidate brings strong organizational skills, discretion, and excellent communication, with a

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite and collaboration tools.
• Exceptional written and verbal communication skills.
• Ability to multitask and meet deadlines with discretion.

Responsibilities

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
• Coordinate logistics for board meetings, executive team gatherings, and other critical events.
• Screen and prioritize incoming communications, including emails and phone calls.
• Conduct research and prepare briefing materials for the CEO as needed.
• Handle confidential information with discretion and professionalism.
• Liaise with internal departments and external partners to ensure efficient workflow.
• Provide general administrative support to the executive team as required.

Skills

Calendar management

Travel coordination

Executive support

MS Office proficiency

Communication

Education

Tertiary qualification in business administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic and rapidly growing organization in Johannesburg, Gauteng, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their Chief Executive Officer. This is a pivotal role where you will manage complex schedules, coordinate high-level meetings, and serve as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and act with discretion. You will be instrumental in ensuring the smooth operation of the CEO's office, contributing directly to the strategic success of the company. This role offers a fantastic opportunity to work closely with top leadership and gain invaluable insights into executive decision-making within a vibrant business environment.

Key Responsibilities

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
• Coordinate logistics for board meetings, executive team gatherings, and other critical events.
• Screen and prioritize incoming communications, including emails and phone calls.
• Conduct research and prepare briefing materials for the CEO as needed.
• Handle confidential information with the utmost discretion and professionalism.
• Liaise with internal departments and external partners to ensure efficient workflow.
• Manage travel itineraries and process expense reports.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support to the executive team as required.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Exceptional written and verbal communication skills.
• Ability to multitask, prioritize, and work under pressure to meet deadlines.
• High level of discretion and confidentiality.
• Experience with travel coordination and expense management.
• A proactive approach to problem-solving and anticipating needs.
• A relevant tertiary qualification is advantageous.
• Familiarity with the business landscape in Johannesburg is a plus.

Benefits

• Competitive salary package commensurate with experience.
• Hybrid work model offering flexibility.
• Comprehensive medical aid and retirement fund contributions.
• Opportunities for professional development and career advancement within a growing company.
• Access to a supportive and collaborative work environment.
• Contribution to a positive and impactful organizational mission.