Personal Assistant

Placements24; Durban; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Retirement fund

Generous annual leave

Job summary

Placements24 in Durban, KwaZulu-Natal, seeks a highly organized Personal Assistant to support a high-profile executive. This on-site role requires discreet, proactive handling of complex calendars, travel, correspondence, and administrative tasks to ensure smooth daily operations.

The ideal candidate has at least 4 years in senior admin roles, excellent communication and MS Office skills, and a proven ability to manage competing priorities with professionalism and discretion.

Qualifications

• High school diploma or equivalent (further admin studies a plus).
• Excellent written and verbal communication skills.
• Outstanding organizational and time-management abilities.
• Ability to work discreetly and professionally.

Responsibilities

• Manage the executive's complex calendar including appointments, meetings and travel.
• Coordinate domestic and international travel arrangements and itineraries.
• Handle all forms of correspondence (emails, calls, mail) and draft responses.
• Prepare reports, presentations and documents as required.
• Organize and maintain filing systems (physical and digital).
• Screen calls and visitors to protect the executive's time.
• Liaise with family, friends and business associates as needed.

Education

High school diploma

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prominent business executive in Durban, KwaZulu-Natal , is seeking a highly organized, discreet, and proactive Personal Assistant. This is an on-site role, requiring your dedicated presence to effectively manage the executive's demanding schedule and diverse personal and professional needs. The Personal Assistant will be instrumental in ensuring the smooth running of the executive's daily life, handling complex scheduling, travel arrangements, correspondence, and other administrative tasks with utmost efficiency and professionalism. We are looking for an individual with impeccable communication skills, exceptional organizational abilities, and a strong sense of discretion.

Key Responsibilities

• Manage the executive's complex calendar, including scheduling appointments, meetings, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Handle all forms of correspondence, including emails, phone calls, and mail, drafting responses as appropriate.
• Prepare reports, presentations, and other documents as required.
• Conduct research on various topics as requested by the executive.
• Manage personal and business expenses, including processing reimbursements and maintaining records.
• Act as a gatekeeper, screening calls and visitors to ensure the executive's time is managed effectively.
• Organize and maintain filing systems, both physical and digital.
• Liaise with family members, friends, and business associates on behalf of the executive.
• Anticipate needs and proactively manage tasks to ensure the executive's productivity and efficiency.

Requirements

• High school diploma or equivalent; further education or certification in administration or secretarial studies is a plus.
• A minimum of 4 years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level administrative support role.
• Proven ability to manage complex schedules and international travel arrangements.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and calendar management tools.
• Outstanding organizational, time-management, and multitasking skills.
• Exceptional written and verbal communication skills.
• High degree of professionalism, discretion, and trustworthiness.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Experience in Durban or within the KwaZulu-Natal business community is advantageous.

Benefits

• Competitive salary and benefits package.
• Opportunity to work closely with a high-profile individual.
• Professional development opportunities.
• Contribution to a retirement fund.
• Generous annual leave.
• A stimulating and dynamic work environment.
• Exposure to various aspects of business and personal affairs.
• Potential for long-term engagement and growth.